Contract Administrator

The-Pattie-Group-Inc; Novelty (OH); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k program

Profit-Sharing

Paid time off

Professional development assistance

Job summary

The Pattie Group, based in Novelty, OH, is seeking a Contract Administrator to join our Administration Team. The role emphasizes accuracy, organization, and the ability to thrive in a fast-paced environment.

You will process contracts into the CRM, apply payments, generate reports, and manage client billing while maintaining records. Proficiency in Excel and QuickBooks, plus CRM experience, are essential. This is a full-time, in-person role with competitive benefits.

Qualifications

• Proficient in Excel and QuickBooks, CRM software
• Previous contract processing experience required
• Exceptional organization & communication skills (written & verbal)
• Can-do attitude with a willingness to dive in and try new things
• Great at multi-tasking and prioritizing

Responsibilities

• Answer phones, take new leads, direct calls
• Process approved contracts into the CRM System
• Apply payments to invoices
• Report generation
• Review the progress of jobs
• Maintain record management systems (physical and digital)
• Maintain departmental workflow
• General office filing
• Prepare client statements and mail
• Make calls or write letters to clients regarding outstanding balances
• Account reconciliation
• Process client billing and mail

Skills

Excel

Strong communication

Organizational skills

Multi-tasking

Can-do attitude

Education

High school diploma or equivalent

Tools

QuickBooks

CRM software

Job description

Job description

The Pattie Group is looking for a talented individual to join our Administration Team as a Contract Administrator. The ideal candidate is detail-oriented and is capable of achieving results in a very fast-paced and changing environment. We are looking for a Contract Administrator who will embrace our culture and add to it. This is a challenging yet fun position for someone who has a desire to learn and grow.

Contract Administrator Duties and Responsibilities:

Daily Job Duties:

• Answer phones, take new leads, direct calls
• Process approved contracts into the CRM System
• Apply payments to invoices
• Report generation
• Review the progress of jobs
• Maintain record management systems (physical and digital)
• Maintain departmental workflow
• General office filing

Weekly Job Duties:

• Prepare client statements and mail
• Make calls or write letters when necessary to clients regarding outstanding balances
• Account reconciliation

Monthly Job Duties:

• Process client billing and mail

Qualifications:

• Proficient in Excel and QuickBooks, CRM software
• Previous contract processing experience required
• Exceptional organization & communication skills (written & verbal).
• Can-do attitude with a willingness to dive in and try new things.
• Great at multi-tasking and prioritizing.

Successful Attributes of a Contract Administrator:

• High judgment
• Tenacity
• Strong organizational skills
• Extremely strong communication abilities
• Passion for the details and process development
• Someone with unusually strong skills of anticipation
• Sense of urgency and willingness to help
• A relentlessly collaborative and positive attitude! We’re not interested in those who see life through a negative filter

Company Experience:

• 50 years of excellence gives you job security
• National reputation for excellence in the industry, dozens of team awards won
• Promotes ambitious, team-focused landscape experts quickly
• Focuses on continuing education of all employees for the betterment of individuals, team and thus the quality of work

Here’s some of what’s great about The Pattie Group:

• Fifty hours of required education every year (industry and non-industry related) – The Pattie Group is always learning.
• Medical, Dental and Vision Insurance
• Short-term disability
• Life insurance
• 401k program
• Profit-Sharing
• Paid time off and paid holidays.
• Company picnics, parties, meetings, staff kickball game, cookouts – The Pattie Group likes to have fun.

About The Pattie Group:

Since 1968, The Pattie Group, Inc. has provided award-winning and nationally renowned design, installation, and management of breathtaking landscapes and outdoor settings throughout Northeastern Ohio. We are an equal opportunity employer who is always looking to hire highly motivated and driven professionals with a passion for learning and growing both as an individual and as part of our team.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Bonus pay/Profit Sharing

Ability to commute/relocate:

• Novelty, OH 44072 (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Contract Administration: 2 years (Preferred)
• QuickBooks: 2 years (Preferred)

Work Location: In person