Sales Administrator

ADP, Inc.; Brisbane (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

ADP, Inc. in Brisbane, CA is seeking a Sales Administrator who will handle contracts from proposal through closing and into implementation, serving as the administrative contact for sales and contract processes.

The ideal candidate has 5+ years as a contract administrator, strong Excel and DocuSign skills, excellent communication, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Bachelor's Degree required; Accounting preferred.
• 5+ years of experience as a Contract Administrator or related role.
• Advanced skills in Microsoft Office (Excel), Adobe, and DocuSign.
• Strong written and verbal communication abilities.
• Ability to manage multiple tasks in a fast-paced environment.
• Discretion with confidential materials and high attention to detail.

Responsibilities

• Coordinate with Sales and Account Management to prepare pricing proposals and contracts.
• Develop contract proposals to support customer needs and organizational goals.
• Review and update contract language; ensure accuracy and completeness.
• Act as liaison between external and internal parties in contracts.
• Oversee execution of customer contracts with Sales and Account Service teams.
• Provide monthly and quarterly billing/accounting reports with internal teams.
• Lead weekly in-office meetings for product and pricing improvements.
• Other duties as assigned.

Skills

MS Office

Microsoft Excel

Analytical skills

Organizational skills

Attention to detail

Independent working

Cross-functional teamwork

Time management

Communication skills

Education

Bachelor's Degree, Accounting (preferred)

Tools

Adobe Acrobat

DocuSign

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full-time Regular Professional Brisbane, CA, US

The Sales Administrator will be the administrative point of contact for all Sales and Contract processes. This role is responsible for developing contracts from proposal to closing and on to implementation stages, and is responsible for preparing, negotiating, and reviewing various company contracts for all new prospects and existing clients.

The Sales Administrator is a self-driven candidate who encompasses proven work experience as a Contract Administrator or relevant role, and can manage projects and provide efficient customer service in a fast-paced, diverse environment. The Sales Administrator must possess a professional can do attitude, be proactive, energetic, and an excellent communicator; be extremely organized, a team player and be willing to go above and beyond to ensure that agreements are executed effectively to our company’s objectives .

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate with the Sales and Account Management teams to prepare pricing proposals and contracts.
• Develop contract proposals to support customer needs and organizational goals.
• Manage, review and develop business proposals, client NDA’s, contracts and agreements to create contract worth, determine accuracy and completeness.
• Responsible for drafting, reviewing and updating contract language as agreed and approved.
• Act as liaison between external and internal parties when developing and negotiating contracts.
• Oversee the execution of various customer contracts and agreements with Sales and Account Service teams.
• Updates internal teams on executed agreements to implementation phases based on customer needs.
• Manage all language rules and standards in new and existing contracts.
• Ability to read, analyze and interpret financial reports, legal and technical documents.
• Ability to apply arithmetic concepts such as percentages and proportions to real scenarios.
• Good understanding of standard operating procedures (SOPs) as applicable with Sales and Contract guidelines
• Ability to learn and utilize internal ticketing system for change requests received.
• Responsible to manage and track customer interactions using an internal ticketing system for client requests.
• Partner with internal teams for billing and accounting reports on a monthly and quarterly basis.
• Administer weekly in-office meeting for improvements and enhancements to products and pricing structure.
• Other Duties as Assigned.

REQUIREMENTS

• Bachelor's Degree, Accounting preferred.
• 5+ years of experience as a Contract Administrator, Sales Contracts or relevant role.
• Advanced skills in Microsoft Office (primarily in Excel), Adobe, DocuSign and other common office applications.
• Accounting skills experience preferred.
• Excellent written and verbal communication skills.
• Ability to communicate effectively with a professional demeanor.
• Excellent analytical and organizational skills
• Ability to navigate multiple tasks with acute attention to detail with an ability to spot errors in a fast-paced, time sensitive environment.
• Ability to anticipate change and react efficiently and independently, comfortable with ambiguity.
• Discretion and integrity in handling confidential materials and issues
• Excels under pressure, maintaining a calm demeanor.
• Ability to work independently as well as with varying seniority staff, managers and external partners.
• Ability to take initiative to make confident decisions independently and quickly when needed.
• A passion for learning new things, continuous improvement and sharing best practices.
• Exceptional work ethic, discreet and trustworthy
• Determined, self-motivated and eager to take on new challenges.
• Reliable, punctual, excellent attendance with visibility to staff and clients.
• Detailed and results oriented.
• Cross-functional team player
• Experience with diverse work cultures
• Self-awareness of personal strengths and limitations