Contract Administration Specialist

FirstService Residential; Town of Florida (NY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision plans

401k with company match

Paid holidays

Job summary

FirstService Residential is seeking an organized administrative professional to support contract-related activities, data entry, and client communications. You will work within established procedures to ensure accuracy and timeliness in contract proposals and records.

The role requires strong MS Office skills, attention to detail, and the ability to handle confidential information while maintaining high ethical standards.

Qualifications

• Associate’s Degree in Business or related field and 1–3 years’ administrative experience; or equivalent combination of education and related experience.
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Detail oriented with strong organizational and multitasking skills.
• Strong proficiency in Windows and Microsoft Office; ability to research the Internet.
• Ability to handle confidential information.
• Ability to meet deadlines under pressure.
• Ability to work in a team and independently.
• Critical thinking, problem solving and decision-making abilities.

Responsibilities

• Generate contract and addendum proposals per policies and timelines.
• Maintain and update client information in databases with high accuracy.
• Address routine contract-related queries from internal and external contacts; escalate when needed.
• Input project or contract data into databases and create charts or spreadsheets.
• Assist Legal staff with contract-related tasks.
• Follow safety, policies and SOPs; participate in meetings as needed.
• Attend various meetings/work groups to coordinate activities and stay informed on requirements.

Skills

Contract management

Data entry

Customer service

Communication

Microsoft Office

Attention to detail

Teamwork

Problem solving

Ethical conduct

Education

Associate’s Degree in Business or related field

Tools

Windows

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

FirstService Residential is seeking an organized administrative professional to support contract-related activities, data entry, and client communications. You will work within established procedures to ensure accuracy and timeliness in contract proposals and records.

The role requires strong MS Office skills, attention to detail, and the ability to handle confidential information while maintaining high ethical standards.