Operations & Admin Coordinator

FirstService Residential; Town of Florida (NY); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Full comprehensive benefits

401k with company match

Occasional travel/training

Job summary

FirstService Residential is seeking an administrative professional to support the Operations department, including IT, Purchasing, Operations and Banking. The role emphasizes handling calls, mailings, billings, calendars, and presentation prep while maintaining confidentiality and a high standard of conduct.

The position requires an Associate degree and 2–3 years in administration, with strong Microsoft Office proficiency and excellent communication skills.

Qualifications

• Associate degree in business or related field with two to three years of administrative experience.
• Proficient in Windows and Microsoft Office; able to type, format, and present information clearly.

Responsibilities

• Provide administrative support to all members of the Operations department and Management.
• Handle calls/voicemails, reroute calls to appropriate area, and arrange call backs.
• Manage calendars, arrange meetings, and plan conferences and events.
• Prepare reports, correspondence, and presentations for management.
• Operations Help Desk support and special projects as needed.

Skills

Customer service

Communication

Deadline oriented

Teamwork

Problem solving

Confidential information handling

Microsoft Office proficiency

Education

Associate degree in business or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Visio

Outlook

Internet research

Job description

FirstService Residential is seeking an administrative professional to support the Operations department, including IT, Purchasing, Operations and Banking. The role emphasizes handling calls, mailings, billings, calendars, and presentation prep while maintaining confidentiality and a high standard of conduct.

The position requires an Associate degree and 2–3 years in administration, with strong Microsoft Office proficiency and excellent communication skills.