Contract Operations & Records Specialist

Spectrum Staffing Services; Raritan (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

Spectrum Staffing Services is seeking a detail-oriented administrative support professional to manage contract workflows and document management. You will organize, review, and maintain agreements and related files in our repository, ensuring accuracy and timely processing.

The role emphasizes high-volume filing, metadata updates, and adherence to established procedures, with opportunities to contribute to backlog reduction and process improvements.

Qualifications

• 2+ years in contract administration or similar roles.
• Experience handling contracts and legal documents.
• Excellent attention to detail and strong organizational skills.
• Ability to work independently and manage deadlines.
• Experience with contract lifecycle systems and SharePoint preferred.

Responsibilities

• Organize and maintain executed agreements and supporting docs in the contract repository.
• Update records, metadata, and data to keep repository accurate.
• Assist with high-volume filing and backlog reduction.
• Support routine contract administration during peak workloads.
• Prepare, route, track and process agreements using templates and systems.
• Coordinate contract intake, status tracking and day-to-day tasks.
• Assist with reporting, data cleanup and records maintenance.
• Identify opportunities to improve document organization and workflows.

Skills

Contract administration

Document management

Attention to detail

Independent work

Communication

Tools

SharePoint

Electronic signature platforms

Contract lifecycle management systems

Job description

Spectrum Staffing Services is seeking a detail-oriented administrative support professional to manage contract workflows and document management. You will organize, review, and maintain agreements and related files in our repository, ensuring accuracy and timely processing.

The role emphasizes high-volume filing, metadata updates, and adherence to established procedures, with opportunities to contribute to backlog reduction and process improvements.