Community Admin & Operations Specialist

FirstService Residential; BLOOMINGTON (MN); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Full medical, dental & vision plans

EAP services

Life Insurance

Long-Term Disability

Vacation and sick time

10 paid holidays

401k with company match

Job summary

FirstService Residential is seeking a Community Support Specialist to provide administrative services for Regional Directors, Association Managers, Boards, and committees. You will handle coordination, correspondence, file upkeep, and project support across multiple teams.

The role involves meetings preparation, data entry, and property file transitions, with a focus on accuracy and workflow efficiency. A strong admin background and knowledge of property-related processes are key.

Qualifications

• High School diploma or equivalent.
• Minimum 4 years of administrative experience.
• Some college and/or job-related education preferred.
• Background in customer service, property management, and/or real estate.

Responsibilities

• Administrative Coordination—support to Regional Directors and Association Managers (responsibilities vary by needs).
• Distribution of financial statements.
• Sending out correspondence via letters, emails, and phone blasts.
• Upkeep of websites – community and public (if applicable).
• Special projects (directories, board reference book assembly, copies, proofreading).
• Prepare for annual meetings, monthly board meetings and special meetings; attend if requested.
• Update and maintain reports.
• Update on-call sheet.
• Assist with FHA/VA approval and renewal process.
• Assembly of mailings and running postage meter.
• Data Entry
• Update/upload documents
• Transitioning of property files
• Assist with architectural modification applications and approval process.

Skills

High School diploma or equivalent

Administrative experience

Some college education

Customer service background

Property management background

Real estate knowledge

Education

Some college and/or job-related education

High School diploma or equivalent

Job description

FirstService Residential is seeking a Community Support Specialist to provide administrative services for Regional Directors, Association Managers, Boards, and committees. You will handle coordination, correspondence, file upkeep, and project support across multiple teams.

The role involves meetings preparation, data entry, and property file transitions, with a focus on accuracy and workflow efficiency. A strong admin background and knowledge of property-related processes are key.