Night-Shift Operations Admin & Support

FirstService Residential; Town of Florida (NY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Benefits package

401k with company match

Job summary

FirstService Residential in the United States is seeking an organized administrative professional to support the Operations department, IT, Purchasing, and Banking. The role includes answering calls, managing calendars, preparing reports, and assisting with presentations.

You will handle mailings, billings, and office supplies, while maintaining data confidentiality and meeting deadlines in a fast-paced office.

Qualifications

• Associate degree in business or related field from an accredited college or university, and two to three years of administrative experience; or equivalent combination of education and experience.
• Excellent customer service skills.
• Strong verbal and written communication skills. Detail oriented and strong organizational and multi-tasking skills.
• Must have strong proficiency in Windows and Microsoft Office, including Word, Excel, PowerPoint, Visio, and Outlook. Proficiency researching the Internet.
• Ability to work with sensitive or confidential information.
• Ability to meet deadlines and work well under pressure.
• Ability to work in a team environment as well as independently and be self-driven.

Responsibilities

• Provide administrative support to all members of the Operations department and Management. Assist with calls/voicemails, reroute calls to appropriate area, and arrange call backs.
• Handle all mailings and billings and process and track approved office supplies for all A/R offices.
• Compose letters and submit them to Management for signature and approval. Assist management in the preparation of presentations as necessary.
• Manage calendars, arrange meetings, and plan and set up conferences and events and prepare materials as necessary.
• Operations Help Desk support.
• Assist all members of the operations team (IT, Purchasing, Operations, Banking) in accomplishing their goals and objectives.
• Prepare reports, correspondence, presentations, and other communication materials.
• Conduct research, prepare reports and financial data.
• Attending staff meetings with operations team and staff to keep well informed, and to ensure follow-up on decisions or actions to be taken by staff.
• Provide administrative support and computer skills for special projects.
• Always conduct business with the highest standards of personal, professional, and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to meet schedules.

Skills

Customer service

Communication

Windows Office

Detail oriented

Organizational skills

Multi-tasking

Microsoft Office Suite

Proficiency researching the Internet

Education

Associate degree in business or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Visio

Outlook

Job description

FirstService Residential in the United States is seeking an organized administrative professional to support the Operations department, IT, Purchasing, and Banking. The role includes answering calls, managing calendars, preparing reports, and assisting with presentations.

You will handle mailings, billings, and office supplies, while maintaining data confidentiality and meeting deadlines in a fast-paced office.