Contract & Admin Coordinator (Part-Time)

Seven Counties; Louisville (KY); On-site; USD 21,000 - 30,000; Part time

Job summary

Seven Counties in Louisville, KY seeks a part-time Administrative Assistant to support contracting and office operations. The role emphasizes accuracy in contract processing, vendor liaison, and document management.

The ideal candidate has 3–4 years of administrative experience, strong MS Office skills, and excellent organizational and communication abilities. Some exposure to contracts is preferred, with a focus on delivering reliable service and timely responses.

Qualifications

• Three to four years of administrative experience.
• Advanced knowledge of Microsoft Office Suite.
• Thorough understanding of office management procedures.
• Excellent organizational and time management skills.
• Good oral and written communication skills.
• Good interpersonal skills.

Responsibilities

• Maintain contracts: create, edit and renew in the contracting tracking system.
• Liaison between Seven Counties and vendors.
• Process invoices and follow up as needed.
• Files and maintains correspondence, records, and other documents.
• Review incoming faxes and delegate appropriately.
• Assist with processing the H1-B Visas (every 3 years).
• Resolve office-related malfunctions and respond to requests or issues.
• Maintain trusting relationships with suppliers and colleagues.

Skills

Administrative skills

Secretarial skills

Oral and written communication

Interpersonal skills

Time management

Education

HS/GED required; some college preferred

Tools

Microsoft Office Suite

Job description

Seven Counties in Louisville, KY seeks a part-time Administrative Assistant to support contracting and office operations. The role emphasizes accuracy in contract processing, vendor liaison, and document management.

The ideal candidate has 3–4 years of administrative experience, strong MS Office skills, and excellent organizational and communication abilities. Some exposure to contracts is preferred, with a focus on delivering reliable service and timely responses.