Part-Time Office Operations & Admin Coordinator

Knbarch; Louisville, Northern (KY, KY); Hybrid; USD 25,000 - 36,000; Part time

Job summary

KNBA, a Louisville-based architecture firm with over 50 years of history, seeks an organized Office Operations Coordinator to keep the Louisville office running smoothly. This in-person, part-time role (roughly 25-30 hours/week) focuses on office administration, meeting coordination, onboarding support, and light bookkeeping.

Flexible hours based on experience and firm needs. The role emphasizes supporting principals, staff, and visitors, coordinating events, managing supplies, and assisting

Qualifications

• 2+ years of experience in office administration, administrative coordination, bookkeeping support, or a similar role.
• Strong organizational and multitasking abilities.
• Professional communication skills, both written and verbal.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to maintain confidentiality and exercise sound judgment.
• Strong attention to detail and follow-through.

Responsibilities

• Provide administrative support to principals and staff.
• Welcome visitors and assist with inquiries.
• Coordinate meeting logistics, including scheduling, room setup, catering, and cleanup.
• Assist with firm events, staff gatherings, and client meetings.
• Manage office supplies and general office needs.
• Coordinate with vendors and service providers.
• Maintain digital and physical filing systems.
• Process mail and deliveries.
• Support basic bookkeeping software upkeep (QuickBooks, Ajera, or similar).

Skills

Office administration

Organizational skills

Communication

MS Office

Confidentiality & judgment

Attention to detail

Tools

QuickBooks

Ajera

Microsoft Office Suite

Job description

KNBA, a Louisville-based architecture firm with over 50 years of history, seeks an organized Office Operations Coordinator to keep the Louisville office running smoothly. This in-person, part-time role (roughly 25-30 hours/week) focuses on office administration, meeting coordination, onboarding support, and light bookkeeping.

Flexible hours based on experience and firm needs. The role emphasizes supporting principals, staff, and visitors, coordinating events, managing supplies, and assisting