Continuing Education Compliance & Registration Specialist

Asheville-Buncombe Technical Community College

Asheville (NC)

Ibrido

USD 42.000 - 56.000

Tempo pieno

14 giorni+

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Descrizione del lavoro

Asheville-Buncombe Technical Community College is seeking a detail-oriented Records & Documentation Specialist for Economic & Workforce Development and Continuing Education. The role focuses on collecting, reviewing, and organizing course documentation, preparing FTE reports, and ensuring compliance with state policies.

Responsibilities include maintaining filing systems, processing documentation in Colleague, and training staff.

Competenze

Associate degree required; three years of office/clerical experience.
Experience with records management, reporting, and program compliance.
At least two years of computer processing work experience.

Mansioni

Maintain current filing system for Economic & Workforce Development and Continuing Education.
Process and maintain documentation for classes scheduled through the programs using Colleague.
Serve as internal audit point for Continuing Education documentation.
Provide training for staff as needed.
Prepare Continuing Education FTE and certification reports and ensure on-time submission per state policies.

Conoscenze

Records management

Reporting

Office administration

Colleague data system

Payroll backup

Training staff

Formazione

Associate degree

Associate degree in Office Systems Technology or Business Administration

Strumenti

Ellucian Colleague

Descrizione del lavoro

Please see Special Instructions for more details.

Applicant Should:

1. Read the following before submitting the Application:

When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications within the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.

PLEASE NOTE: DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT

If selected for hire:

If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work.
Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.

PLEASE NOTE: FAILURE TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER.

Position Summary Information

Position Title

Position Type

Position Type Full Time Regular

Annual Schedule

Annual Schedule 12 months

Expected Work Schedule

Expected Work Schedule Standard

Anticipated Days

Anticipated Days Monday - Friday

Anticipated Hours

Anticipated Hours 8:00 a.m. - 5:00 p.m.

Anticipated Hours per Week

Anticipated Hours per Week 40

Work Location

Job Description Summary

Collect, review, and maintain documentation for courses offered through Economic & Workforce Development / Continuing Education; Insure all course documentation is filed in an organized manner and is accurate and easily accessible to administrative staff and state auditors; Work with Coordinator, Records/Registration in accurately preparing Continuing Education FTE reports and ensure that these reports are submitted on time in accordance with the state mandated policies and procedures; Provide course statistical data as requested. Assist with Con Ed registrations and student as necessary.

Duties

1. Reviews and maintains a current filing system for Economic & Workforce Development and Continuing Education.

2. Processes and maintains documentation necessary for all classes scheduled through Economic & Workforce Development and Continuing Education using the College’s data management system, Colleague.

3. Serves as internal audit point for all Continuing Education documentation.

4. Provides training on a regular and as needed basis for new and existing staff.

5. Works with the Associate Vice President, Workforce Operations & Registrar in preparing Continuing Education FTE and certification reports and ensures that these reports are submitted on time in accordance with the state mandated policies and procedures.

6. Establishes and maintains oral and written communication with all Continuing Education coordinators/directors regarding program changes and state regulations.

7. Establishes and maintains an effective system of monitoring the status of class documentation and disseminating information to all Continuing Education coordinators/directors.

8. Grades and records hours in Colleague for attendance sheets.

9. Collects and files all payment statements for classes.

10. Updates refund file when student refunds are requested.

11. Deletes students from classes when refunds are requested.

12. Serves as back-up for submitting payroll for Occupational Training and Workforce Development.

13. Supports the registration efforts of the team as needed and acts as back up for the Coordinator, Records & Registration as needed or in their absence.

14. Contributes to the College Vision, Mission, Values, and RISE statement.

Performs other duties as assigned.

Minimum Requirements (Applicant must meet all of the minimum requirements)

1. Must have a minimum of an Associate’s degree;
2. Must have a minimum of three years of full-time or equivalent experience working in an office, clerical or similar position;
3. Must have experience with records management, reporting, and related program compliance;
4. Must have at least two years of full-time or equivalent computer processing work experience.

Preferred Qualifications

1. Associate degree in Office Systems Technology or Business Administration or related field.
2. Experience with Ellucian Colleague data management systems.
3. Experience with North Carolina Community College Continuing Education compliance standards and course documentation.
4. Proficiency in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language.

Special Instructions to Applicants

Applicant Should:

1. Read the following before submitting the Application:

When applicable, upload the relevant transcript that correlates to the degree requirement in the minimum requirement or preferred qualifications within the job posting. The transcript must show the individual courses taken and the degree that is conferred or awarded.

PLEASE NOTE : DIPLOMAS OR A COPY OF DEGREE IS NOT ACCEPTABLE INSTEAD OF TRANSCRIPT

If selected for hire:

If selected for hire, official sealed transcripts from an institution accredited by an accrediting agency recognized by the US Department of Education are required to be received a minimum of two business weeks before the first day of work.
Transcripts outside of the United States, must be accompanied by an evaluation completed by a NACES recognized agency and received by Human Resources at least two weeks prior to the first day of work.

PLEASE NOTE : FAILURE TO COMPLY MAY RESULT IN THE WITHDRAWAL OF THE JOB OFFER .

Why Should I Work at A-B Tech?

A-B Tech is nestled in the mountains of Western North Carolina and has served as the region’s premier two-year college since our establishment in 1959.

With four locations , the College service area includes Buncombe and Madison Counties. We are a family of approximately:

14,000 continuing education students
1,100 faculty & staff

We offer an array of programs to meet local workforce needs which culminate in:

30 diplomas
122 certificates

A-B Tech is indicative of the modern comprehensive community college – providing innovative educational programming and collaborative community development.

If you are dedicated to student and community success, then we invite you to explore employment opportunities at A-B Tech. We hope you will consider joining the A-B Tech Trailblazer family!

A-B Tech commits to demonstrating an inclusive and welcoming culture of Respect, Integrity, and Support for Everyone.

This is evident by our RISE Committee, the Trailblazer RISE Award, and annual RISE projects including the Welcoming Classroom, Appreciative Advising, and more!

A-B Tech is looking for:

A person who shares our commitment to sustaining a workplace that offers equal employment opportunity for applicants and employees without discrimination based on race, color, national origin, citizenship, religion, sex, sexual orientation, gender identity or expression, pregnancy, disability genetic information/medical history, age, and/or veteran/military status. In addition, the College prohibits discrimination based on any characteristic or condition protected by law, but not specifically mentioned here.

Position Summary

Review Date: (Application should be submitted by 8:00 a.m. EST on this date for consideration)

Review Date: (Application should be submitted by 8:00 a.m. EST on this date for consideration) 10/21/2026

Start Date

Start Date 12/01/2026

Keep Open Until Filled Yes

Salary or Hourly Pay Range (Salary is Non-Negotiable)

Salary or Hourly Pay Range (Salary is Non-Negotiable) $44,532

Total Compensation

Your total compensation goes beyond this maximum salary. Your A-B Tech benefits represent nearly 30% of your total compensation.

The total compensation for this position includes an 26.1% employer contribution to a defined pension plan, contributions towards medical and dental policies and fully funded life insurance / accidental death & dismemberment policy.

Benefits Summary

• Medical and Pharmacy Plan
• Dental Plan
• Vision Plan
• Flexible Spending Accounts
• Short and Long Term Disability
• Death Benefits
• Life Insurance
• Supplemental Policies
• Professional Liability
• Vacation Leave up to 26 days per year
• Sick Leave of 12 days per year
• Holiday Leave
• All required protected leaves plus: Civil, Bereavement, Parental, Community Service, Maternity/Paternity, Shared, Educational, Military
• Tax-sheltered Supplemental Retirement Plans
• Tuition Reimbursement Plan
• State Employees Credit Union membership
• Employee Assistance Network
• Annual Flex Benefit
• Alternative Work Schedules
• Longevity Pay
• Educational Attainment
Personal Observance Leave (2 days per year)

Questions

A-B Tech’s Human Resources (HR) department is located on the main campus at the Sunnicrest House . This beautiful Tudor-style Historic house served as a private residence for guests of the Vanderbilt family for the first century of the home’s life. Today you will find a professional HR family that is dedicated to ensuring all employees and applicants receive fast and accurate answers, compassion, fairness, and kindness from Monday through Friday 9:00 am – 5:00 pm. To ensure a prompt hiring process, please read the application directions located on the HR website. For questions, you may email us at hr@abtech.edu .

We look forward to welcoming you to our A-B Tech family!

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* How did you learn of this employment opportunity?
- A-B Tech's Current Employee
- A-B Tech's Former Employee
- A-B Tech's Job Board
- A-B Tech's Job vacancy via e-mail
- A-B Tech's Website
- Family Member or friend
- Higher Ed Jobs
- Historically Hispanic Colleges and Universities
- Indeed
- Job Fair
- Mountain Xpress
- North Carolina Works
- North Carolina Community College System Job Board
- Other
- Western North Carolina (Human Resources Association)
- Please provide specific details, if Other website or Other was selected in the previous question. If not, enter N/A. You must select one option to move forward with your application.
Please provide specific details, if Other website or Other was selected in the previous question. If not, enter N/A. You must select one option to move forward with your application.
(Open Ended Question)

* Applicant, it is important that you read the “Special Instructions to the Applicants” to ensure you follow the required guidelines. If you do not, you run the risk that your application will be disqualified automatically. The Special Instructions to the Applicants is located on this job announcement. Did you read and understand the “Special Instructions to the Applicants” in its entirety?
- Yes
- No
* Before submitting your application, did you state clearly in your cover letter and application how you meet each minimum requirements and how you meet any of the preferred qualifications within the job announcement?
- Yes
- No
* If an unofficial transcript is required for this position, it must be attached to your application or otherwise your application will be disqualified. Did you upload the appropriate unofficial transcript to your application?
- Yes
- No
- Transcript is not required for this job
* Minimum Requirement 1Do you have a minimum of an Associate's degree?
- Yes
- No
* Minimum Requirement 2Do you have a minimum of three years of full-time or equivalent experience working in an office, clerical or similar position?
- Yes
- No
* Minimum Requirement 3Do you have experience with records management, reporting, and related program compliance?
- Yes
- No
* Minimum 4: Do you have at least two years of full-time or equivalent computer processing work experience?
- Yes
- No
* Preferred Qualification 1Do you have a minimum of an Associate degree in Office Systems Technology or Business Administration or a related field?
- Yes
- No
* Preferred Qualification 2: Do you have experience with Ellucian Colleague data management systems?
- Yes
- No
* Preferred Qualification 3Do you have experience with North Carolina Community College Continuing Education compliance standards and course documentation?
- Yes
- No
* Preferred Qualification 4Are you proficient in a foreign language such as Spanish, an East Slavic language, and/or American Sign Language?
- Yes
- No