Construction Site Admin & Payroll & Safety Compliance

Aston Carter; West Lafayette (IN); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short & long-term disability

Job summary

Aston Carter is seeking an Administrative Assistant to support daily operations at a construction site in West Lafayette, IN. The role involves managing administrative tasks, maintaining records, and assisting project managers and field supervisors to ensure smooth site operations.

The position is fully on-site, Monday through Friday, 7:00 am to 5:00 pm, with pay ranging from $22.00 per hour. Benefits and potential for additional trainings are described in the posted notice.

Qualifications

• Minimum 2 years of administrative experience, preferably in construction or a related field.
• Strong organizational skills with the ability to manage multiple priorities under deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), including basic formulas in Excel.
• Ability to work on-site in a construction field office environment.

Responsibilities

• Manage filing systems (electronic and hard copy) for personnel, project, and compliance records.
• Track and maintain site office supply inventories (forms, safety binders, PPE).
• Assist with scheduling meetings, coordinating jobsite visitors, and preparing daily/weekly reports.
• Prepare submittals, RFI logs, and meeting minutes for PMs and field supervisors.
• Serve as liaison between field staff and office administration.
• Collect and review weekly timecards for 30–40 staff, verify hours and project allocations.
• Coordinate payroll discrepancy resolutions with payroll department.
• Maintain attendance and leave records, ensuring compliance with company and union requirements.
• Process new hire paperwork and benefit enrollment documents.
• Coordinate onboarding safety orientations and maintain certifications/training records.
• Issue and track employee ID badges and PPE distribution.
• Maintain safety logs, incident reports, and inspections; distribute Job Hazard Analyses and toolbox talks.
• Assist Safety Manager during audits or inspections.

Skills

Administrative experience

On-site work

Microsoft Office

Organizational skills

Communication

Tools

Microsoft Excel

Job description

Aston Carter is seeking an Administrative Assistant to support daily operations at a construction site in West Lafayette, IN. The role involves managing administrative tasks, maintaining records, and assisting project managers and field supervisors to ensure smooth site operations.

The position is fully on-site, Monday through Friday, 7:00 am to 5:00 pm, with pay ranging from $22.00 per hour. Benefits and potential for additional trainings are described in the posted notice.