Onsite Administrative Coordinator - Construction Office

Aston Carter; Wilmington (DE); On-site; USD 57,308,000 - 68,770,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance (Voluntary Life & AD&D)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

PTO / Vacation / Sick Leave

Job summary

Aston Carter is seeking an Administrative Assistant to support a growing general contracting and construction office in Wilmington, MA. The role serves as the primary on-site administrative resource, ensuring smooth operations while leadership travels to job sites.

The position offers a 6-month contract-to-hire path, onsite work Monday through Friday, 9:00 AM to 5:00 PM, with benefits eligibility and opportunities to take ownership of office processes and vendor coordination.

Qualifications

• 4+ years of administrative, clerical, or office support experience.
• Strong written and verbal communication skills at all organizational levels.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Excellent organizational skills and meticulous attention to detail.
• Ability to work independently and prioritize tasks with minimal supervision.
• Dependable, proactive, and customer-service oriented.

Responsibilities

• Provide daily administrative support to the Director and Assistant Director, ensuring their needs are met in a timely and accurate manner.
• Handle general clerical tasks including filing, scanning, copying, and organizing documents to maintain an orderly office.
• Maintain and organize electronic and physical files for easy access and up-to-date information.
• Prepare, format, and organize letters, reports, and other office materials as needed.
• Assist with office organization and projects to improve efficiency and professionalism.
• Communicate professionally with employees, leadership, vendors, and contacts via phone, email, and in person.
• Support continuity of operations while leadership visits job sites and take on billing-related tasks as needed.
• Assist with invoicing and billing information gathering to support accurate recordkeeping.
• Collaborate with other administrative staff and participate in special projects as required.

Skills

Admin experience

Communication skills

MS Office

Organizational skills

Independent worker

Customer service

Onsite

Attention to detail

Tools

Microsoft Word

Excel

Outlook

Job description

Aston Carter is seeking an Administrative Assistant to support a growing general contracting and construction office in Wilmington, MA. The role serves as the primary on-site administrative resource, ensuring smooth operations while leadership travels to job sites.

The position offers a 6-month contract-to-hire path, onsite work Monday through Friday, 9:00 AM to 5:00 PM, with benefits eligibility and opportunities to take ownership of office processes and vendor coordination.