Construction Scheduler & Field Coordination Lead

Specialized Recruiting Group - Charlotte, NC; Charlotte (NC); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) Matching

EAP

Health Insurance

Up to $500 annual employer HSA match

Job summary

The Specialized Recruiting Group is seeking an Administrative Assistant for a construction firm client in the Charlotte area. This role focuses on coordinating schedules, inspections, locates, and EPOs across phases, acting as the primary liaison to field teams, customers, and internal departments.

Key duties include coaching the Assistant Coordinator, ensuring on-time job readiness, and maintaining documentation in SharePoint.

Qualifications

• Scheduling, coordination, or operations experience is preferred.
• Proficiency with BOLT, Excel, Teams, and SharePoint required.
• Power BI experience is a plus.
• Excellent written and verbal communication skills.

Responsibilities

• Oversee scheduling activities, inspections, locates, and EPOs for a construction phase.
• Serve as liaison between field teams, customers, and internal departments.
• Provide coaching and oversight for the assigned Assistant Coordinator.
• Coordinate daily/weekly workflows to meet project timelines.
• Confirm job readiness and update internal systems.
• Escalate issues and propose solutions when needed.
• Manage scheduling and task tracking within BOLT.
• Use Power BI for reporting and workflow visibility.
• Maintain documentation in SharePoint and other systems.
• Support cross-phase scheduling operations as needed.
• Communicate schedules and PO details with the account coordinator team.
• Engage with customers to gather details and explain warranties.
• Dispatch technicians for warranty work as priorities demand.
• Perform other related duties as assigned.

Skills

Scheduling

Coordination

Operations

Communication

Education

High school diploma or equivalent

Foreign equivalent accepted

Tools

BOLT

Microsoft Excel

Teams

SharePoint

Power BI

Job description

The Specialized Recruiting Group is seeking an Administrative Assistant for a construction firm client in the Charlotte area. This role focuses on coordinating schedules, inspections, locates, and EPOs across phases, acting as the primary liaison to field teams, customers, and internal departments.

Key duties include coaching the Assistant Coordinator, ensuring on-time job readiness, and maintaining documentation in SharePoint.