Field Admin Assistant - Construction Coordination

Sky Mavis; Claycomo (MO); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Discretionary Bonus

Benefits package

Job summary

Clayco is seeking a Field Administrative Assistant to provide comprehensive support to project teams on construction sites. You will prepare daily and monthly reports, manage mail, and handle subcontract and purchase order processing, change orders, and safety audits, ensuring timely document handling through project completion.

You will assist with meeting coordination, travel, visitor coordination, and overall site support.

Qualifications

• Self-starter with initiative and ability to work with minimal supervision.
• Attention to detail and accuracy in documentation and reports.
• Organized with the ability to set priorities and meet deadlines.
• Collaborative team player with a positive attitude and adaptability.
• Strong written and verbal communication skills.

Responsibilities

• Prepares typed correspondence and general communications.
• Retrieves, scans, distributes, and files subcontract documents, change orders, and related paperwork.
• Runs reports and sends dunning letters on projects as required.
• Enter Daily Reports for Clayco and Subcontractors; follow up on missing paperwork.
• Update rack drawings and maintain project documentation timely.

Skills

Self-motivated

Detail-oriented

Organized

Deadline-driven

Team player

Verbal and written communication

Job description

Clayco is seeking a Field Administrative Assistant to provide comprehensive support to project teams on construction sites. You will prepare daily and monthly reports, manage mail, and handle subcontract and purchase order processing, change orders, and safety audits, ensuring timely document handling through project completion.

You will assist with meeting coordination, travel, visitor coordination, and overall site support.