Construction Project File & Admin Coordinator

servpro-careers; Lenexa (KS); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Bonus based on performance

Free food & snacks

Free uniforms

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Wellness resources

401(k)

401(k) matching

Company parties

Competitive salary

Dental insurance

Job summary

Servpro Careers is seeking a Construction Job File Coordinator to act as a liaison for customers and internal teams, organizing project requirements and supporting teammates. Strong organizational skills and customer service are essential for success in this role.

You will handle job file documentation, coordination with subcontractors, and collaboration with project managers to ensure accurate progress and billing. This full-time position may involve travel and varied hours.

Qualifications

• Exceptional customer service skills.
• Strong administrative abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Monitor job file status and audit status, maintain job file WIPs and ensure client requirements are followed.
• Review and validate initial field documentation, create preliminary estimate, perform daily job file coordination and backup.
• Maintain internal and external communications, prepare job file reports.
• Complete and review job file documentation for final upload and close-out.
• Track subcontractor and purchase order documentation.
• Collaborate with project managers for updates, progress and billing.
• Participate in the administrative on-call rotation.

Skills

Customer service

Administrative skills

Verbal communication

Written communication

Education

High school diploma/GED

Job description

Servpro Careers is seeking a Construction Job File Coordinator to act as a liaison for customers and internal teams, organizing project requirements and supporting teammates. Strong organizational skills and customer service are essential for success in this role.

You will handle job file documentation, coordination with subcontractors, and collaboration with project managers to ensure accurate progress and billing. This full-time position may involve travel and varied hours.