Construction Job File Coordinator

SERVPRO® Team Bates/Hogan; Overland Park (KS); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Free food & snacks

Free uniforms

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Wellness resources

401(k)

401(k) matching

Company parties

Competitive salary

Dental insurance

Job summary

SERVPRO® Team Bates/Hogan is seeking a Construction Job File Coordinator to act as a liaison for customers and internal teams, organizing projects and supporting field operations.

You will review field documentation, create preliminary estimates, perform daily coordination, and manage communications to ensure client requirements are met. Some travel may be required.

Qualifications

• High school diploma or GED required.
• Minimum of two years of business experience.
• Minimum of one year of construction industry experience.
• Experience in job file processing and estimating.
• Exceptional customer service, strong administrative abilities, and excellent verbal and written communication skills required.
• Proficiency with digital tools and technologies to complete tasks.

Responsibilities

• Monitor job file status and audit status; maintain WIPs and ensure client requirements are followed.
• Review and validate initial field documentation; create preliminary estimate; perform daily job file coordination and backup.
• Maintain internal and external communications; prepare job file reports.
• Complete and review job file documentation for final upload; perform job file audit and close-out.
• Track and maintain subcontractor and purchase order documentation.
• Collaborate with project managers for updates, progress, and billing.
• Participate in on-call administrative rotation.

Skills

Customer service

Administrative skills

Verbal communication

Written communication

Construction industry experience

Job file processing

Estimating

Education

High school diploma or GED

Job description

Benefits

• Free food & snacks
• Free uniforms
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Wellness resources
• 401(k)
• 401(k) matching
• Company parties
• Competitive salary
• Dental insurance

The Construction Job File Coordinator will work as a liaison for the customer and internal team members to identify project requirements and specifications as well as administer and organize projects and support teammates. If you are self-motivated, organized and have outstanding customer service skills, you could thrive in this environment!

Primary Responsibilities

• Monitor job file status, monitor job file audit status maintain job file WIPs, monitor and ensure client requirements are followed.
• Review and validate initial field documentation, create preliminary estimate, perform daily job file coordination, perform job file backup.
• Maintain internal communications, maintain external communications, prepare job file reports.
• Complete and review job file documentation for final upload, complete job file audit process, perform job close-out.
• Track and maintain subcontractor and purchase order documentation.
• Collaborate with project managers for project updates, progress and billing.
• Participate in the administrative on-call rotation.

Education and Experience Requirements

• High school diploma/GED is required.
• Minimum of two years of business experience.
• Minimum of one year of construction industry experience.
• Experience in job file processing and estimating.
• Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required.
• Proficiency in using various digital tools and technologies to complete job tasks efficiently.

Normal Working Hours, Additional Working Hours, and Travel Requirements

This is a full-time position, working hours varying between 8:00 a.m. and 5:00 p.m., Monday-Friday. This position may require longer hours and potential for travel depending upon business needs.

All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.