Construction Project Coordinator—Dynamic Ops & Scheduling

Southland Industries, Inc.; Portland (OR); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

401(k) plan with 50% company match (no

Medical, dental, and vision insurance

Annual bonus program

Life and AD&D insurance

Disability protection

Pre-tax flexible spending plans

Paid parental leave

Paid holidays, vacation, and personal

Professional development opportunities

Wellness benefits

Job summary

Southland Industries in Portland, OR is seeking a Project Coordinator to provide administrative and operational support, including data entry, reporting, and maintaining project documentation and schedules.

Responsibilities include COINS data entry and reporting, assisting PMs with MS Project schedules, subcontracts tracking, purchase orders, timecards, submittals, and ensuring contract requirements are gathered and tracked.

Qualifications

• High school diploma or equivalent
• Minimum 2 years’ related experience
• Solid verbal and written communication skills
• Solid ability to multi-task and prioritize
• Solid computer applications, including Microsoft Word, Excel, PowerPoint

Responsibilities

• Provide administrative and operational support including data entry, reporting, and maintaining project documentation and schedules
• Enter and update construction schedules in MS Project with Project Managers
• Assemble and track subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors
• Issue and track purchase orders, material arrival dates, and receive materials in our purchasing system
• Collect and review timecards for union personnel and maintain manpower lists
• Assemble binders with submittals, proposals, and O&Ms
• Assist Project Managers in tracking and creating daily field reports
• Gather and submit customer-specific contractual requirements (city license, contractor’s license, COI, emergency contacts, safety/drug/MSDS documents)
• Analyze open commitments at closeout and follow up with subcontractors/vendors to ensure no further costs are owed before closing project

Skills

Verbal communication

Written communication

Multi-tasking

Education

High school diploma or equivalent

Tools

MS Word

MS Excel

PowerPoint

MS Project

Job description

Southland Industries in Portland, OR is seeking a Project Coordinator to provide administrative and operational support, including data entry, reporting, and maintaining project documentation and schedules.

Responsibilities include COINS data entry and reporting, assisting PMs with MS Project schedules, subcontracts tracking, purchase orders, timecards, submittals, and ensuring contract requirements are gathered and tracked.