Construction Project Coordinator - Onsite Ops & Logistics

LINX; Monroe (LA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

401K with employer match up to 5%

Medical, dental, vision, FSAs/HSAs

8 paid holidays

3 weeks PTO

Career growth opportunities

Job summary

LINX, a national commercial contractor, is seeking an Administrative Coordinator in Monroe, LA to support the Operations and Project Managers with payroll tracking, time entry, travel coordination, and HR onboarding. The role will manage procurement, licensing records, and safety meeting coordination within a fast-paced construction environment.

You will handle expense processing, project administration, and document control while coordinating with field teams and corporate HR.

Qualifications

• Requires a two-year degree or equivalent work experience.
• Excellent organizational, written, and verbal communication skills are essential.
• Experience in a construction job-site environment with strong communication and organizational skills is desired.
• Ability to work effectively in a fast-paced environment and manage multiple priorities.
• Experience coordinating travel and supporting field logistics is preferred.

Responsibilities

• Expense & Payment Processing – Submit expense reports, process per diem and check requests, approve fuel invoices, and manage temp time entry with payroll.
• Project Coordination & Administration – Support project setup, execution, billing, and tracking; coordinate meetings and share project information across the team.
• Procurement & Inventory – Order office/job-site supplies, PPE, fuel, and materials; track and transfer materials as needed.
• HR & Onboarding Support – Assist with onboarding, I-9 collection, ADP enrollment, on-site orientations, and leave tracking.
• Compliance & Safety Coordination – Help with licenses, DCAT, OSHA training and safety credentialing, and safety meetings organization.
• Travel Coordination – Book travel and assist employees with travel needs.
• Fleet & Vehicle Support – Track vehicle maintenance reminders and inspection reports.
• General Administrative Support – Reserve rooms, draft correspondence, create labels and signage for job sites.

Skills

Organizational skills

Written communication

Verbal communication

Multi-priority management

Attention to detail

Data analysis

Budgeting basics

Meeting coordination

Document control

Travel coordination

Education

Two-year degree or equivalent experience

Tools

Excel

Microsoft Office Suite

ADP Payroll

Job description

LINX, a national commercial contractor, is seeking an Administrative Coordinator in Monroe, LA to support the Operations and Project Managers with payroll tracking, time entry, travel coordination, and HR onboarding. The role will manage procurement, licensing records, and safety meeting coordination within a fast-paced construction environment.

You will handle expense processing, project administration, and document control while coordinating with field teams and corporate HR.