On-Site Construction Admin & Docs Coordinator

CLMI Group, LLC; Gardena (CA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

Training & Development

Performance Bonus Opportunities

Job summary

CLMI Group, LLC in Los Angeles, CA is seeking a Construction Administrative Assistant to support day-to-day operations on multifamily and commercial development projects. This on-site role requires hands-on construction experience and a detail-oriented approach to handling submittals, RFIs, daily reports, and payroll documentation.

You will coordinate with project managers, field staff, and vendors, maintain project files, assist with procurement, track compliance documentation, and take meeting

Qualifications

• Minimum 3 years of administrative experience in the construction industry
• Familiarity with construction terminology, workflows, and documentation (RFIs, submittals, change orders)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities on-site in Los Angeles, CA

Responsibilities

• Provide administrative support to project managers, superintendents, and field staff
• Prepare, organize, and maintain project documentation including submittals, RFIs, change orders, and daily reports
• Track subcontractor certificates of insurance, licenses, and compliance documentation
• Assist with scheduling meetings, site visits, and inspections
• Maintain accurate project files (digital and physical) and ensure documents are properly logged and distributed
• Coordinate communication between field office, subcontractors, vendors, and clients
• Support procurement processes, including purchase orders and material tracking
• Assist with certified payroll documentation and compliance reporting as needed
• Take meeting minutes and distribute action items
• Perform general office duties: answering phones, managing correspondence, ordering supplies

Tools

Procore

Buildertrend

Job description

CLMI Group, LLC in Los Angeles, CA is seeking a Construction Administrative Assistant to support day-to-day operations on multifamily and commercial development projects. This on-site role requires hands-on construction experience and a detail-oriented approach to handling submittals, RFIs, daily reports, and payroll documentation.

You will coordinate with project managers, field staff, and vendors, maintain project files, assist with procurement, track compliance documentation, and take meeting