Project Coordinator

LINX; Monroe (LA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

401K with employer match up to 5%

Medical, dental, vision, FSAs/HSAs

8 paid holidays

3 weeks PTO

Career growth opportunities

Job summary

LINX, a national commercial contractor, is seeking an Administrative Coordinator in Monroe, LA to support the Operations and Project Managers with payroll tracking, time entry, travel coordination, and HR onboarding. The role will manage procurement, licensing records, and safety meeting coordination within a fast-paced construction environment.

You will handle expense processing, project administration, and document control while coordinating with field teams and corporate HR.

Qualifications

• Requires a two-year degree or equivalent work experience.
• Excellent organizational, written, and verbal communication skills are essential.
• Experience in a construction job-site environment with strong communication and organizational skills is desired.
• Ability to work effectively in a fast-paced environment and manage multiple priorities.
• Experience coordinating travel and supporting field logistics is preferred.

Responsibilities

• Expense & Payment Processing – Submit expense reports, process per diem and check requests, approve fuel invoices, and manage temp time entry with payroll.
• Project Coordination & Administration – Support project setup, execution, billing, and tracking; coordinate meetings and share project information across the team.
• Procurement & Inventory – Order office/job-site supplies, PPE, fuel, and materials; track and transfer materials as needed.
• HR & Onboarding Support – Assist with onboarding, I-9 collection, ADP enrollment, on-site orientations, and leave tracking.
• Compliance & Safety Coordination – Help with licenses, DCAT, OSHA training and safety credentialing, and safety meetings organization.
• Travel Coordination – Book travel and assist employees with travel needs.
• Fleet & Vehicle Support – Track vehicle maintenance reminders and inspection reports.
• General Administrative Support – Reserve rooms, draft correspondence, create labels and signage for job sites.

Skills

Organizational skills

Written communication

Verbal communication

Multi-priority management

Attention to detail

Data analysis

Budgeting basics

Meeting coordination

Document control

Travel coordination

Education

Two-year degree or equivalent experience

Tools

Excel

Microsoft Office Suite

ADP Payroll

Job description

Position Summary
You will support the Operations Manager and Project Managers with administrative tasks to ensure the successful execution of assigned projects. This includes time entry and payroll tracking, expense and travel processing, HR and onboarding support, and general office and procurement coordination. You will also help maintain compliance and licensing records and support safety-meeting and training coordination. Strong communication, organizational, and time-management skills are essential, along with the ability to manage multiple priorities in a fast-paced construction environment.
Key Responsibilities

• Expense & Payment Processing – Submit expense reports, process per diem and check requests, approve fuel invoices, and manage temp time entry in coordination with corporate payroll
• Project Coordination & Administration – Support project setup, execution, billing, and tracking; coordinate internal and external meetings; and manage the flow of project information across the team
• Procurement & Inventory – Order office and job-site supplies, PPE, fuel, ice, and water; track and reorder consumable materials; and receive, log, and transfer materials as needed
• HR & Onboarding Support – Assist with new hire onboarding, including I-9 collection, LINX and ADP enrollment setup, on-site orientations, GC screenings, and coordination with corporate HR; process leave requests and maintain time-off tracking
• Compliance & Safety Coordination – Apply for city and state licenses, process DCAT requests and renewals, and track expiration dates; coordinate OSHA training certifications and MSFT Day 2 Safety credentialing, and organize recurring safety meetings
• Travel Coordination – Process flight, hotel, and Airbnb bookings and track travel arrangements; assist employees with travel-related needs and resolve issues as they arise
• Fleet & Vehicle Support – Track vehicle maintenance reminders and submit vehicle inspection reports
• General Administrative Support – Reserve training rooms, order food for meetings and events, draft correspondence, and create labels and signage for installations and job-site use.
  

This job description outlines the general nature and level of work expected for this role. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The company reserves the right to modify job duties at any time based on business needs.
Qualifications
Required

• Two-year degree or equivalent work experience
• Excellent organizational, written, and verbal communication skills
• Strong communication and organizational skills in a construction job-site environment
• Ability to work effectively in a fast-paced environment
• Comfortable working in a construction job-site /trailer setting
• Ability to analyze data, identify trends, and make sound recommendations
• Proficiency in Microsoft Office Suite, with particular strength in Excel for project tracking and reporting
• Ability to influence others without direct authority
• Experience coordinating travel and supporting field logistics
• Ability to assist with cost tracking and basic budget updates
• Ability to manage document control and distribute updated files to field teams
• Experience coordinating meetings and maintaining organized project documentation

Preferred

• Basic working knowledge of construction project management
• Familiarity with AIA documentation and Schedule of Values support
• Experience maintaining project records, including submittals, RFIs, and logs

Pay Rate: $20.00 - $28.00/hour
TEAMLINX Offers Great Benefits, Including

• 401K with 50% employer match up to first 5%
• Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental, and Vision
• 8 Paid Holidays
• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days
• Career growth opportunities

About LINX
Founded in 2003 by working industry practitioners, LINX has grown from a single Denver office into a national commercial low voltage contractor, with active markets around the country.
Our Data Center division depends on the administrative and logistics backbone that keeps a hyperscale build on schedule: payroll, procurement, compliance, and onboarding all running smoothly so the crew can stay on the work. As LINX's hyperscale project pipeline grows, this is where organized, field-savvy coordinators build a career into site and regional leadership.
Equal Opportunity Statement
We are an Equal Opportunity Employer and value diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.
Posting Deadline
This job posting is open until filled and may close at any time without notice.