Onsite Bilingual Project Admin Assistant

TeamLINX; Columbus (OH); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

401K match

Health insurance

Paid holidays

PTO

Job summary

TeamLINX in Columbus, OH is seeking an organized Administrative Support professional to back the Operations and Project Managers on site. You will handle time entry, job setup in Great Plains and SharePoint, billing, documentation, and information flow to keep projects moving.

Responsibilities include procurement, onboarding, closeout coordination, and coordination of internal/external meetings. Fluency in English and Spanish is required, along with strong communication and time management

Qualifications

• Must be fluent in English and Spanish, both written and spoken.
• Strong communication, organization and time management skills.
• Basic working knowledge of project management related to construction projects.

Responsibilities

• Enter jobs into Great Plains & SharePoint, create job folders, process change orders.
• Billing and invoicing: generate invoices, pay applications, and track charges.
• Expense reporting and time entry coordination with corporate.
• Project coordination: manage meetings and information flow.
• Procurement & inventory: order supplies and track materials.
• HR onboarding support and license/compliance tasks.
• Procore & closeout documentation: manage project docs and warranties.

Skills

Bilingual English/Spanish

Strong communication

Time management

Documentation

Data analysis

Office suite proficiency

Tools

Great Plains

SharePoint

Procore

MS Office

Job description

TeamLINX in Columbus, OH is seeking an organized Administrative Support professional to back the Operations and Project Managers on site. You will handle time entry, job setup in Great Plains and SharePoint, billing, documentation, and information flow to keep projects moving.

Responsibilities include procurement, onboarding, closeout coordination, and coordination of internal/external meetings. Fluency in English and Spanish is required, along with strong communication and time management