Administrative Assistant | Commercial Construction - Bilingual

LINX; Columbus (OH); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

401K match

Medical, Dental, Vision insurance

8 Paid Holidays

3 weeks PTO

Career growth opportunities

Job summary

LINX is seeking an onsite Administrative Support role in Conesville. You will assist the Operations Manager and Project Managers with time entry, job setup in Great Plains and SharePoint, billing, and documentation to ensure project success.

You will also help with procurement, onboarding, and closeout coordination. Fluency in English and Spanish, both written and spoken, and strong organization, communication, and time management skills are essential.

Qualifications

• Minimum 2-year degree or equivalent work experience.
• Excellent organization and communication skills.
• Fluent in English and Spanish (written and spoken).
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with Great Plains and ProCore preferred.

Responsibilities

• Enter jobs into Great Plains and SharePoint, create job folders, manage change orders.
• Prepare invoices, pay applications, and track billing and change orders.
• Submit expense reports, process per diem and fuel invoices.
• Coordinate project information flow and internal/external meetings.
• Assist with procurement, onboarding, and closeout coordination.
• Support HR onboarding and licensing tasks; maintain project docs.
• General administrative tasks including travel and room reservations.

Skills

Excellent organization skills

Excellent written and verbal

Bilingual English and Spanish

Ability to analyze data

Education

Associate degree or equivalent experience

Tools

Great Plains

ProCore

Microsoft Office Suite

SharePoint

Job description

• This is an onsite position in Conesville. This position is not eligible for remote work. Some travel will be required**

• This is an onsite position in Conesville. This position is not eligible for remote work. Some travel will be required**

Job Summary

You will support the Operations Manager and Project Managers with administrative tasks to ensure successful project completion. This includes time entry, job setup in Great Plains and SharePoint, billing, documentation, and information flow. You’ll also assist with procurement, onboarding, and closeout coordination. Strong communication, organization, and time management skills are essential. Must be fluent in English and Spanish, both written and spoken.

About LINX

Join a team that connects people through technology. We design, install, and support commercial network cabling for data centers, multimedia, security, and wireless systems. In 2003, industry experts founded LINX to create the workplace they wanted—one built on integrity, teamwork, and innovation. These core values drive us daily, shaping a culture where employees grow and take pride in their work. Headquartered in Denver, CO, with regional offices in Seattle, WA; Salt Lake City, UT; San Antonio, TX; Atlanta, GA; Cheyenne, WY; and Des Moines, IA, we’re growing fast! With AI, remote work, and digital transformation accelerating, now is the time to build your future with LINX.

Essential Duties And Responsibilities

• Project Setup & Documentation: Enter jobs into Great Plains & SharePoint, create job folders, process approved change orders, and handle prequals/credit applications.
• Billing & Invoicing: Work with PMs to ensure accurate/timely billing, create invoices & pay applications in Great Plains, send/upload billings, and track change orders.
• Expense & Payment Processing: Submit expense reports, process per diem/check requests, approve fuel invoices, and manage temp time entry with corporate.
• Project Coordination & Administration: Oversee setup, execution, billing, and tracking of projects, coordinate internal/external meetings, and manage project info flow.
• Procurement & Inventory: Order office/job site supplies, PPE, fuel, ice, and water; track & order consumable materials; receive, input, and transfer materials.
• HR & Onboarding Support: Assist with new hire onboarding, I-9s, LINX setup, on-site orientations, GC screenings, and corporate coordination.
• Compliance & Licensing: Apply for city/state licenses, process DCAT requests/renewals, and track expiration dates.
• Procore & Closeout Documentation: Upload/download project docs, create warranty letters, O&Ms, as-builts, and manage closeout/postmortem reviews.
• General Administrative Support: Reserve training rooms, order food for meetings, type correspondence, coordinate travel, and create labels for installations.
• Must be fluent in English and Spanish, both written and spoken

Minimum Requirements

• Minimum 2-year degree or equivalent work experience
• Excellent organization skills
• Excellent written and verbal communication skills
• Ability to analyze data, identify trends and make sound recommendations
• Proficient with Microsoft Office Suite, including Word, Excel and PowerPoint
• Basic working knowledge of project management related to construction projects
• Ability to influence others without direct authority
• Bilingual in English and Spanish required

Preferred Experience

• 1-year Great Plains experience
• 1-year ProCore experience
• Ability to communicate in Spanish

Pay Rate

$22.00 - $26.00/hr

TEAMLINX Offers Great Benefits Including

• 401K with 50% employer match up to first 5%
• Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision
• 8 Paid Holidays
• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days
• Career growth opportunities

Posting Deadline

This job posting is open until filled and may close at any time without notice.

We are an equal opportunity/affirmative action employer. We consider candidates regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, and encourage minorities, females, veterans, and individuals with disabilities to apply