Project Coordinator

Careers at Southland; Portland (OR); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

401(k) match with immediate vesting

Medical, dental, vision insurance (100

Annual bonus program

Paid parental leave

Paid holidays and vacation

Professional development opportunities

Wellness benefits

Employee ownership

Job summary

Southland Industries is seeking a detail‑oriented Project Coordinator to provide administrative and operational support across project lifecycles. You will manage COINS ERP data, assist with MS Project schedules, assemble subcontracts and change orders, and ensure timely material, payroll, and safety documentation.

The role requires strong communication, customer service, and multi‑tasking abilities, with proficiency in MS Office and construction documentation.

Qualifications

• High school diploma or equivalent required.
• Associate degree preferred.
• Minimum 2 years’ related experience.
• Solid verbal and written communication skills.
• Solid customer service skills.
• Ability to multi-task and prioritize.
• Strong attention to detail.
• Proficient with Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Enter and report data in COINS ERP; manage change orders, subcontract agreements, change orders, labor feedback and job cost reports.
• Assist Project Managers with updating construction schedules in MS Project.
• Assemble and track subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issue and track purchase orders; monitor material arrivals in purchasing database.
• Collect and review timecards for union personnel; maintain manpower lists.
• Assemble binders with submittals, proposals, and O&Ms.
• Assist PMs in tracking daily field reports.
• Gather and submit city licenses, contractor’s licenses, COIs, and safety program docs as required.
• Analyze open commitments at closeout; follow up to ensure no further costs owed.

Skills

Verbal & written communication

Customer service

Multitasking & prioritization

Attention to detail

MS Office suite

Education

High school diploma or equivalent

Associate degree preferred

Tools

MS Project

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Position Summary

The Project Coordinator is responsible for providing administrative and operational support, including tasks such as data entry, reporting, and maintaining project documentation and schedules.

Position Details

• COINS (ERP system) data entry and reporting - change orders, subcontract agreements, subcontract change orders, labor feedback and job cost reports.
• Assists Project Managers with entering and updating construction schedules in MS Project.
• Assembles and tracks subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issues and tracks purchase orders, material arrival dates and receives material in we based purchasing database.
• Collects and reviews timecards for union personnel and maintains manpower lists.
• Assembles binders with submittals, proposals, O&Ms.
• Assists Project Managers in tracking and creating daily field reports.
• Gathers and submit to customer specific contractual requirements (i.e. city license, contractor’s license, certificate of insurance, emergency phone list and gather from other departments - safety program, drug awareness program, MSDS sheets for jobsite).
• Analyzes open commitments at closeout and follow up with sub/vendor to ensure no further costs are owed before closing project.

Qualifications

• High school diploma or equivalent
• Associate degree preferred
• Minimum 2 years’ related experience
• Solid verbal and written communication skills
• Solid customer service skills
• Solid ability to multi-task and prioritize
• Solid attention to detail
• Solid computer applications, including Microsoft Word, Excel, PowerPoint

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued, to join our dynamic team.

To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

Contingent Employment:

All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement

: Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).