Construction Project Coordinator

AppleOne Employment Services; San Marcos (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

AppleOne seeks a Construction Project Coordinator for a full-time, onsite role in Vista, CA, supporting a busy Project Management team with scheduling, documentation, and follow-up for residential and commercial projects.

The ideal candidate is organized, proactive, and eager to grow into a Project Manager. You will coordinate stakeholders, manage files, use Moraware for scheduling and document tracking, and keep projects moving in a fast-paced environment.

Qualifications

• 2+ years of administrative, project coordination, or related support experience.
• Construction industry experience, residential/commercial environments.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Strong organizational and multi-priority management in a fast-paced setting.
• Clear, professional communication with homeowners, contractors, and internal teams.
• Ability to work independently and take initiative.
• Valid California driver’s license and clean driving record.

Responsibilities

• Provide administrative and project coordination support to Project Managers on active construction projects.
• Coordinate schedules, appointments, materials, project documentation, punch-lists, and customer service requests.
• Communicate with homeowners, contractors, superintendents, subcontractors, vendors, and internal team members.
• Maintain organized electronic and physical project files, including contracts and related documents.
• Use Moraware for scheduling, document management, and project tracking.
• Follow up with stakeholders to keep timelines and deliverables on track.

Skills

Project coordination

Communication

Organizational skills

Multitasking

Independent work

Driver's license

Tools

Moraware

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

We are seeking a Construction Project Coordinator for a full-time, onsite direct hire opportunity in Vista, CA. This role supports a busy construction Project Management team with scheduling, documentation, communication, and project follow-up for residential and commercial projects.

This is a strong opportunity for someone who is organized, proactive, and interested in growing their construction project management career. The environment is fast-paced, team-oriented, and ideal for a professional who enjoys supporting multiple stakeholders, solving problems, and keeping projects moving. This position offers strong potential to grow into a Project Manager role with supportive leadership and hands-on exposure to construction operations.

Key Responsibilities

• Provide administrative and project coordination support to Project Managers on active construction projects.
• Coordinate schedules, appointments, materials, project documentation, punch-list items, and customer service requests.
• Communicate with homeowners, contractors, superintendents, subcontractors, vendors, and internal team members.
• Maintain organized electronic and physical project files, including contracts, SOVs, and related construction documents.
• Use Moraware for project scheduling, document management, and project tracking.
• Follow up with project stakeholders to help ensure timelines, deliverables, and open items stay on track.

Compensation and Benefits

• Compensation: $30 to $35 per hour.
• Employment type: Direct hire, full-time.
• Schedule: Monday through Friday

Required Qualifications and Skills

• 2+ years of administrative, project coordination, or related support experience.
• Construction industry experience, especially in residential, commercial, office, fabrication, installation, or specialty trade environments.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Clear and professional communication skills for working with homeowners, contractors, subcontractors, vendors, and internal teams.
• Ability to work independently, take initiative, adapt quickly, and follow through on project details.
• Valid California driver's license and clean driving record.

Preferred Qualifications

• Experience using Moraware for scheduling, project tracking, or document management.
• Ability to read construction drawings.
• Knowledge of natural stone, countertops, fabrication, or installation.
• Familiarity with countertop details, including edges and sinks.
• Understanding of SOVs, construction contracts, project accounting, and OCIP insurance.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.