Construction Project Coordinator

Layton Construction; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with employer-m

Life & AD&D Insurance

Disability Insurance

Paid time off

Paid Holidays

Employee Stock Purchase Plan

Job summary

Layton Construction is seeking a Project Assistant in Dallas, TX to provide essential administrative and project coordination support to construction teams. You will help manage project records, track deliverables, and coordinate communication with subcontractors and internal staff to keep projects on schedule.

The role emphasizes organization, timely follow-up, and adherence to Layton's standards of quality and safety.

Qualifications

• High school diploma or equivalent.
• Types a minimum of 50 wpm.
• Has at least 2 years’ experience in secretarial or administrative work.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook and is able to create and edit legaldocuments and spreadsheets using each application.
• Has excellent written and verbal communication skills.
• Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
• Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
• Has the ability to accomplish routine tasks.Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
• Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
• Previous experience working in an administrative role in a construction company preferred.
• Knowledge of basic work methods, techniques and systems used by Layton Construction preferred.
• One to two years post high school administrative assistant training preferred.
• Prior construction industry experience preferred.

Responsibilities

• Assembles, compiles, and/or prepares documents for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, and more; monitors and enforces compliance.
• Assists in buyout of projects by verifying subcontractor prequalification and safety/financial review.
• Instructs project team in organized filing system and assures its proper use.
• Performs periodic audits to ensure contract documents are filed in project folders.
• Prepares agendas and meeting documents; records/transcribes minutes as directed.
• Ensures timely responses from subcontractors for contract paperwork.
• Creates and maintains project compliance items as required by owner and Layton contract.
• Disburses payment to compliant subcontractors upon approval.
• Assists with OCIP/CCIP program documentation per contract.
• Manages CMiC workflow for subcontract and change orders; handles eSign.
• Prepares and issues change orders to subcontractors and owners for extra work.
• Coordinates with project team to plan milestones: permitting, groundbreaking, topping off, closeout.
• Drafts, transmits, and files correspondence.
• Performs other related duties as assigned.

Skills

Typing speed 50 wpm

Communication skills

Organization skills

Multitasking

Team player

Attention to detail

Education

High school diploma or equivalent

Two years' admin experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Layton Construction is seeking a Project Assistant in Dallas, TX to provide essential administrative and project coordination support to construction teams. You will help manage project records, track deliverables, and coordinate communication with subcontractors and internal staff to keep projects on schedule.

The role emphasizes organization, timely follow-up, and adherence to Layton's standards of quality and safety.