Construction Project Administrator: Field & Office Ops

Rider Levett Bucknall RLB; Kansas City, Northern (MO, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Rider Levett Bucknall RLB in Kansas City, MO, seeks a Project Administrator to maintain open communication between office and field, manage documentation, and support project management to keep deadlines and client satisfaction. This role requires initiative, accuracy, and strong organizational skills.

The successful candidate will coordinate invoices, logs, meetings, and reporting, with MS Office proficiency, good writing ability, and willingness to work at various job sites.

Qualifications

• Two-year degree in project management or a related field.
• One to three years’ experience in design and construction or project management preferred
• Skilled in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Excellent writing skills
• Basic accounting skills
• Ability to work at various job sites.

Responsibilities

• Aids project management services such as personnel, filing, budget preparation and control, records control, and special management studies.
• Works independently in the administrative management of a project to ensure smooth operation and client satisfaction.
• Coordinates and processes project invoices to ensure contract compliance, prepare invoice cover letters and transmittal documentation and submits to owner for payment
• Coordinates collection and preparation of project reporting
• Proofreads and corrects reports from staff
• Coordinate meetings when necessary
• Data entry and composition of administrative documentation
• Order supplies and procurement for jobsites
• Participate in weekly project meetings with design consultants, general contractors, project managers and clients
• Work with project managers to develop weekly meeting agenda
• Uses independent judgement and discretion on coordination of assigned construction project.
• Develop and distribute meeting minutes
• Follow-up with project team members to ensure timely completion of assigned tasks
• Monitor project schedules, log and track progress to meet design, construction and other deadlines
• Develop monthly executive summary reports
• Contributes to team performance by collaboration and effective communication.
• Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes.
• Adds to team effort by accomplishing other duties as assigned.

Skills

Excellent writing skills

Ability to work at various job sites

Education

Two-year degree in project management or related field

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Rider Levett Bucknall RLB in Kansas City, MO, seeks a Project Administrator to maintain open communication between office and field, manage documentation, and support project management to keep deadlines and client satisfaction. This role requires initiative, accuracy, and strong organizational skills.

The successful candidate will coordinate invoices, logs, meetings, and reporting, with MS Office proficiency, good writing ability, and willingness to work at various job sites.