Project Administrator

Insight Global; Shreveport (LA); On-site; USD 42,000 - 66,000; Full time

Job summary

Insight Global is seeking a detail-oriented Construction Project Administrator to support project teams throughout the lifecycle of construction projects. This role focuses on project documentation, contract administration, reporting, scheduling support, and coordinating communications between field and office personnel to keep initiatives organized and on track.

You will maintain accurate project records, assist with budget tracking, purchase orders, subcontractor documentation, and closeout

Responsibilities

• Maintain project documentation, contracts, submittals, RFIs, change orders, permits, and correspondence.
• Coordinate and track project deliverables, deadlines, and action items.
• Assist Project Managers with budgeting, purchase orders, invoicing, and cost tracking.
• Prepare project reports, meeting agendas, and meeting minutes.
• Support scheduling activities and update project schedules as needed.
• Process and track subcontractor agreements and compliance documentation.
• Manage document control within project management systems and shared drives.
• Coordinate communication between clients, vendors, subcontractors, and internal project teams.
• Assist with project closeout documentation and turnover packages.
• Maintain accurate project records and ensure compliance with company procedures.

Job description

We are seeking a detail-oriented Construction Project Administrator to support project teams throughout the lifecycle of construction projects. This role will be responsible for project documentation, contract administration, reporting, scheduling support, meeting coordination, and communication between field and office personnel to ensure projects remain organized and on track.

Key Responsibilities

• Maintain project documentation, contracts, submittals, RFIs, change orders, permits, and correspondence.
• Coordinate and track project deliverables, deadlines, and action items.
• Assist Project Managers with budgeting, purchase orders, invoicing, and cost tracking.
• Prepare project reports, meeting agendas, and meeting minutes.
• Support scheduling activities and update project schedules as needed.
• Process and track subcontractor agreements and compliance documentation.
• Manage document control within project management systems and shared drives.
• Coordinate communication between clients, vendors, subcontractors, and internal project teams.
• Assist with project closeout documentation and turnover packages.
• Maintain accurate project records and ensure compliance with company procedures.