Construction Project Administrator: Field Ops & Invoicing

Rider Levett Bucknall RLB; Kansas City (MO); On-site; USD 45,000 - 60,000; Full time

Job summary

Rider Levett Bucknall (RLB) in Kansas City is seeking a Project Administrator to maintain open communication between the office and field, ensuring timely paperwork, expediting approvals, and handling submittals and close-out materials.

This role reports to the Office Director and requires a two-year degree in a related field, 1–3 years’ experience in design/construction or project management, strong MS Office skills, and excellent writing.

Qualifications

• Two-year degree in project management or a related field. Working experience may substitute for the degree.
• One to three years’ experience in design and construction or project management preferred
• Skilled in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Excellent writing skills; Basic accounting skills
• Contract administration experience a plus
• Ability to work at various job sites.

Responsibilities

• Aids project management services such as personnel, filing, budget preparation and control, records control, and special management studies.
• Works independently in the administrative management of a project to ensure smooth operation and client satisfaction.
• Coordinates and processes project invoices to ensure contract compliance, prepare invoice cover letters and transmittal documentation and submits to owner for payment
• Coordinates collection and preparation of project reporting
• Proofreads and corrects reports from staff
• Coordinate meetings when necessary
• Data entry and composition of administrative documentation
• Order supplies and procurement for jobsites
• Participate in weekly project meetings with design consultants, general contractors, project managers and clients
• Work with project managers to develop weekly meeting agenda
• Uses independent judgement and discretion on coordination of assigned construction project.
• Develop and distribute meeting minutes
• Follow-up with project team members to ensure timely completion of assigned tasks
• Monitor project schedules, log and track progress to meet design, construction and other deadlines
• Develop monthly executive summary reports
• Contributes to team performance by collaboration and effective communication.
• Contributes to and understands the clients desired project outcomes, identifies opportunities to add value to accomplish the desired outcomes.
• Adds to team effort by accomplishing other duties as assigned.

Skills

Writing skills

Accounting basics

Contract admin

MS Office

Communication

Education

Two-year degree in project management or related field

Tools

MS Office suite

Job description

Rider Levett Bucknall (RLB) in Kansas City is seeking a Project Administrator to maintain open communication between the office and field, ensuring timely paperwork, expediting approvals, and handling submittals and close-out materials.

This role reports to the Office Director and requires a two-year degree in a related field, 1–3 years’ experience in design/construction or project management, strong MS Office skills, and excellent writing.