Building Projects Administrator & Coordination Specialist

GARVER LLC; Kansas City (MO); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Company-paid professional memberships

Support for licenses & continuing ed.

Wellness program

Job summary

Garver’s Kansas City office is seeking a Project Administrator to assist Project Managers with organization, coordination, and communication across our Buildings Team. The role requires strong document handling, invoicing, and meeting coordination to keep projects on track.

The ideal candidate has 1–3 years of clerical experience, a bachelor’s degree or equivalent, and a valid driver’s license. Expect a professional, growth-focused environment in a dynamic engineering firm.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant administrative experience.
• 1-3 years of clerical or administrative experience
• Valid Driver’s License required for employment and to operate company vehicle as needed to perform duties.

Responsibilities

• Coordinate and track contracts and related documents with clients and subconsultants.
• Review, edit, and format technical documents.
• Distribute and track invoices.
• Provide Construction Administration support, including submittal coordination.
• Prepare and format documents in Word and Excel.
• Draft project correspondence and manage submittals to clients.

Skills

Organization

Communication

Time management

Customer service

Attention to detail

Team collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Office Suite

Job description

Garver’s Kansas City office is seeking a Project Administrator to assist Project Managers with organization, coordination, and communication across our Buildings Team. The role requires strong document handling, invoicing, and meeting coordination to keep projects on track.

The ideal candidate has 1–3 years of clerical experience, a bachelor’s degree or equivalent, and a valid driver’s license. Expect a professional, growth-focused environment in a dynamic engineering firm.