Construction Project Administrator - Contracts & Closeout

Columbia Construction Company; Reading (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

Columbia Construction Company is seeking a detail‑oriented Administrative Coordinator to support PM teams in coordinating contracts, insurance compliance, project documentation and closeout activities on construction projects. You will help manage lien waivers, requisitions, submittals and plan/spec ordering in a fast-paced site environment.

Ideal candidates have 2+ years of administration experience in the AEC industry, strong Microsoft Office skills, and the ability to work independently or as

Qualifications

• Strong computer skills and familiarity with the Microsoft Office suite.
• Strong communication, organizational and time management skills.
• Able to work independently and as part of a team.

Responsibilities

• Work closely with the Project Management Teams to assist with managing the Contractual Risk Transfer on Projects.
• Support Subcontractor Administration including Contracts and Insurance Compliance.
• Support owner Contract administration relating to insurance, builders risk, and contract exhibits.
• Assist with compiling and preparing O+M manuals and as-built drawings.
• Keep project management team informed of outstanding subcontracts, certificates of insurance, and closeout documents.
• Process partial and final owner lien waivers for monthly requisitions.
• Assist in collecting partial & final sub lien waivers, sub-sub lien waivers, and union letters.
• Assist in collecting monthly sub-requisitions and invoices.
• Process final sub lien waiver releases.
• Assist with ordering plans and specs from printing companies.
• Maintain up-to-date project records.
• Perform other related duties as needed.
• Drive and be an active participant in the Columbia Way.

Skills

Office suite

Communication

Teamwork

Education

2+ years administration experience

Tools

Microsoft Office

Job description

Columbia Construction Company is seeking a detail‑oriented Administrative Coordinator to support PM teams in coordinating contracts, insurance compliance, project documentation and closeout activities on construction projects. You will help manage lien waivers, requisitions, submittals and plan/spec ordering in a fast-paced site environment.

Ideal candidates have 2+ years of administration experience in the AEC industry, strong Microsoft Office skills, and the ability to work independently or as