Construction Project Admin Lead

Resource Options, Inc.; Scituate (RI); On-site; USD 28,000 - 40,000; Full time

Job summary

Resource Options, Inc. is seeking a Construction Administrator to support day-to-day operations, coordinate administrative processes, and help ensure projects run efficiently from start to finish.

The role suits a detail-oriented professional who thrives in a fast-paced environment and is confident managing office and construction-related administrative responsibilities. You will handle invoicing, scheduling, permitting support, and closeout documentation while maintaining strong communication

Qualifications

• 3+ years of administrative, construction coordination, or office management experience.
• Experience with QuickBooks, Excel, or similar accounting software.
• Strong organizational skills with attention to detail and time management.
• Ability to multitask and manage multiple projects, schedules and deadlines.
• Excellent communication skills with internal teams, vendors and clients.

Responsibilities

• Maintain organization and efficiency of daily office operations and administrative procedures
• Answer incoming calls, direct inquiries, and assist customers and clients as needed
• Coordinate scheduling, rescheduling, and follow-up for sales and project appointments
• Assist with invoicing for equipment, supplies, and materials
• Support permitting submissions, tracking, dig safe documentation and inspections
• Assist production teams with scheduling, staffing, and training coordination
• Maintain employee records, onboarding documentation, and compliance tracking
• Coordinate educational events, training sessions, and marketing initiatives
• Assist with job costing, commercial billing, materials tracking, and contract review
• Order and maintain office supplies, uniforms, marketing materials, and project inventory
• Support closeout documentation for completed construction projects
• Maintain communication and coordination between sales, office and production teams

Skills

3+ years administrative/construction

Tools

QuickBooks

Excel

Job description

Resource Options, Inc. is seeking a Construction Administrator to support day-to-day operations, coordinate administrative processes, and help ensure projects run efficiently from start to finish.

The role suits a detail-oriented professional who thrives in a fast-paced environment and is confident managing office and construction-related administrative responsibilities. You will handle invoicing, scheduling, permitting support, and closeout documentation while maintaining strong communication