Construction Project Coordinator

Bryan Builders, LLC.; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Bryan Builders, LLC. is seeking a Project Coordinator to support the Project Management team from pre-construction to closeout.

The role focuses on subcontractor onboarding, contract and change administration, document control, cost support, and closeout coordination. You will work closely with clients, architects, consultants, subcontractors, and internal teams to ensure schedule, cost, quality, and compliance standards are met.

Qualifications

• 3+ years of Project Coordinator experience or equivalent construction project support.
• Proficiency with Procore, Microsoft Office Suite, Microsoft 365, and PDF editing software.
• Experience with subcontractor compliance, contract documentation, and change management.
• Familiarity with Bluebeam and construction document management systems.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Support Project Managers in delivering projects from pre-construction through closeout.
• Build and maintain relationships with clients, architects, consultants, subcontractors, and internal teams.
• Maintain a positive company image with all project stakeholders.
• Participate in weekly team meetings and maintain accurate project documentation in Procore and SharePoint.
• Collaborate daily with internal teams and subcontractors to resolve issues and maintain project momentum.
• Enter and manage subcontractor profiles in Procore and collect required documentation.
• Verify and monitor subcontractor compliance in Avetta, Procore, and internal systems.
• Lead closeout documentation preparation and tracking.
• Coordinate closeout deadlines with internal and external teams.

Skills

Project coordination

Communication

Multitasking

Attention to detail

Education

No degree specified

Tools

Procore

Microsoft Office Suite

Microsoft 365

PDF editing software

Bluebeam

Job description

The Project Coordinator supports the Project Management team in the successful execution of projects from pre-construction through closeout. This role is responsible for subcontractor onboarding, contract and change administration, document control, cost support, and project closeout coordination. The Project Coordinator helps ensure projects meet client expectations while maintaining schedule, cost, quality, and compliance standards. This position reports directly to the Operations Coordinator.

Key Responsibilities

Project & Team Coordination

• Support Project Managers in delivering projects from pre-construction through closeout.
• Build and maintain strong relationships with clients, architects, consultants, subcontractors, and internal teams.
• Maintain a positive and professional company image with all project stakeholders.
• Participate in weekly team meetings and maintain accurate project documentation in Procore and SharePoint.
• Collaborate daily with internal teams and subcontractors to resolve issues and maintain project momentum.

Subcontractor Onboarding & Compliance

• Enter and manage subcontractor company profiles in Procore.
• Collect and track required subcontractor documentation, including DEI documentation and insurance certificates.
• Verify and monitor subcontractor compliance in Avetta, Procore, and internal systems.
• Maintain accurate compliance status throughout the project lifecycle.

Contract & Commitment Administration

• Generate and maintain subcontract, purchase order, and professional services agreement commitments in Procore.
• Review proposals, scopes of work, Schedule of Values, contract values, key dates, and required exhibits.
• Create exhibit packages and maintain organized contract documentation workflows in Procore.
• Collect owner-related insurance certificates.

Change & Cost Management

• Create and maintain Change Events in Procore for assigned projects.
• Issue Requests for Quotes to subcontractors and track responses.
• Collect, review, and upload subcontractor pricing and supporting documentation.
• Assist with the preparation and processing of owner and subcontractor PCOs and PCCOs.
• Support project cost accounting setup and maintenance in collaboration with the Project Manager and Accounting team.
• Review and assist with monthly subcontractor pay application approvals.

Meetings & Communication

• Coordinate OAC meetings, including agenda preparation, attendance, meeting minutes, and distribution.
• Create and maintain Project Action Lists, tracking action items, responsibilities, and due dates.

Document Control & Drawings

• Upload, organize, and maintain drawing sets and project documentation in Procore.
• Assist with PlansLive drawing overlays as revisions and updates occur.

Project Closeout

• Lead closeout documentation preparation and tracking.
• Coordinate closeout deadlines with internal and external teams.
• Assemble and deliver complete closeout packages to clients.
• Maintain closeout checklists and communicate progress to project stakeholders.
• Coordinate final lien waiver process and closeout confirmation.

Qualifications and Technical Skills

• 3+ years of Project Coordinator experience or equivalent construction project support experience.
• Proficiency with Procore, Microsoft Office Suite, Microsoft 365, and PDF editing software.
• Experience with subcontractor compliance, contract documentation, and change management.
• Familiarity with Bluebeam and construction document management systems.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.