Project Administrator

Columbia Construction Company; Reading (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

Columbia Construction Company is seeking a detail‑oriented Administrative Coordinator to support PM teams in coordinating contracts, insurance compliance, project documentation and closeout activities on construction projects. You will help manage lien waivers, requisitions, submittals and plan/spec ordering in a fast-paced site environment.

Ideal candidates have 2+ years of administration experience in the AEC industry, strong Microsoft Office skills, and the ability to work independently or as

Qualifications

• Strong computer skills and familiarity with the Microsoft Office suite.
• Strong communication, organizational and time management skills.
• Able to work independently and as part of a team.

Responsibilities

• Work closely with the Project Management Teams to assist with managing the Contractual Risk Transfer on Projects.
• Support Subcontractor Administration including Contracts and Insurance Compliance.
• Support owner Contract administration relating to insurance, builders risk, and contract exhibits.
• Assist with compiling and preparing O+M manuals and as-built drawings.
• Keep project management team informed of outstanding subcontracts, certificates of insurance, and closeout documents.
• Process partial and final owner lien waivers for monthly requisitions.
• Assist in collecting partial & final sub lien waivers, sub-sub lien waivers, and union letters.
• Assist in collecting monthly sub-requisitions and invoices.
• Process final sub lien waiver releases.
• Assist with ordering plans and specs from printing companies.
• Maintain up-to-date project records.
• Perform other related duties as needed.
• Drive and be an active participant in the Columbia Way.

Skills

Office suite

Communication

Teamwork

Education

2+ years administration experience

Tools

Microsoft Office

Job description

Description

Join our team and play a key role in supporting the successful delivery of construction projects from start to finish. In this position, you'll partner closely with our Project Management teams to coordinate contracts, insurance compliance, project documentation, and closeout activities in a collaborative environment

Responsibilities include:

• Work closely with the Project Management Teams to assist with managing the Contractual Risk Transfer on Projects.
• Support Subcontractor Administration including Contracts and Insurance Compliance.
• Support owner Contract administration relating to insurance, builders risk, and contract exhibits.
• Assist with compiling and preparing O+M manuals and as-built drawings.
• Keep project management team informed of outstanding subcontracts, certificates of insurance, and closeout documents.
• Process partial and final owner lien waivers for monthly requisitions.
• Assist in collecting partial & final sub lien waivers, sub-sub lien waivers, and union letters.
• Assist in collecting monthly sub-requisitions and invoices.
• Process final sub lien waiver releases.
• Assist with ordering plans and specs from printing companies.
• Maintain up-to-date project records.
• Perform other related duties as needed.
• Drive and be an active participant in the Columbia Way.

Work Environment

• Office setting: Prolonged periods of sitting at a desk and working on a computer.
• Construction Site: Walking the site on uneven walking surfaces, climbing ladders, being around machinery with moving parts and around heavy equipment.
• Protective gear: Wearing personal protective equipment, such as safety glasses, clothing, and a hard hat, for most of the day while on the construction site.
• Work Hours: This position generally works standard hours, but may work extended hours, nights, and weekends, especially during critical project phases, to address project delays or to assist with site coverage.

Salary Description

$60,000 - $80,000

Requirements

Strong computer skills and familiarity with the Microsoft Office suite.

• Strong communication, organizational and time management skills.
• Able to work independently and as part of a team.
• 2+ years’ administration experience preferred.
• Experience in the Architecture, Engineering, and Construction (AEC) industry preferred.