Construction AdminProject Coordinator

Johnson-Laux Construction; Savannah (GA); On-site; USD 42,000 - 65,000; Full time

Job summary

Johnson-Laux Construction in Savannah, GA seeks an experienced Project Coordinator/Administrator to support project teams with administrative duties. You will help Account Managers, Project Managers, and estimators with daily operations, document control, logs, and client progress reporting.

The role requires knowledge of construction admin functions, ability to draft minutes, distribute documents, manage subcontracts and pay requisitions, and maintain organized project files.

Qualifications

• Commercial construction office experience required.
• Excellent typing and spelling skills.
• Strong verbal and written communication abilities.
• High school diploma required; technical training preferred.
• Experience with Building Connected, Procore, and Sage Accounting is preferred.
• Proficient with MS Office; blueprints reading a plus.

Responsibilities

• Administer project documentation and filing systems.
• Assist Account Manager, Project Managers, and estimators with day-to-day administration.
• Maintain Submittal Log and coordinate submission approvals with architect/engineer.
• Assist with issuing subcontracts and purchase orders.
• Draft and distribute meeting minutes.
• Maintain subcontractor and vendor insurance logs and process pay requisitions.
• Maintain Change Order Log and coordinate approvals.
• Support Site Manager with equipment rentals and site documentation.
• Prepare project documentation and correspondence per company guidelines.

Skills

Typing skills

Spelling

Verbal communication

Written communication

Highly organized

Blueprint reading

Education

High school diploma

Technical training

Tools

Building Connected

Procore

Sage Accounting

MS Office

Job description

Job Description

Job Description

PROJECT COORDINATOR/ADMINISTRATOR

Johnson-Laux Construction is seeking an experienced Construction Administrator to join our Team in the role of a Project Coordinator/Adminstrative Assistant.

In this role you will wear many hats; Responsibilities will include assisting the Account Manager, Project Managers, and Estimators in the overall administration of projects and day to day office operations. This position requires that the candidate know and understand construction admin functions and terminology. Must be familiar and experienced in document control, project logs and tracking, reporting progress to client, drafting meeting minutes, distribution of documents, typing, phone calls, mailings, filing, phone and email correspondence, subcontracts and pay requisition distribution, project accounting, letter writing, bidding and estimating assistance, etc.

Essential Functions/Responsibilities to include, however, not limited to:

• Administer distribution of scope, plans and specifications to subcontractors and coordinate overall subcontractor solicitation process.
• Reception Duties and filing
• Prepare and organize the general project filing system.
• Maintain the Submittal Log and coordinate the orderly and expeditious approval by architect/engineer of all necessary submittals (shop drawings, samples, catalog cuts, etc.).
• Assist with issuing subcontracts and purchase orders.
• Drafting and Distribution of Meeting Minutes
• Maintaining Sub/Vendor Insurance Logs
• Assist with the verification and timely processing of subcontractor and owner pay requisitions.
• Maintain accurate Change Order Log and track review/approval by architect and owner.
• Assist Site Manager with requests for equipment rentals, materials and necessary documentation to support the project.
• Prepare project documentation and correspondence in proper format and written in accordance with company guidelines.
• Assist in development and assembly of close out documents (as-built drawings, operating manuals, shop drawings, guarantees).
• Typing Correspondence
• Telephone Correspondence
• Perform additional tasks or functions in response to directions and priorities set by supervising manager.
• Assume additional responsibilities as directed.

Skills, Knowledge, Qualifications And Experience

Must have Commercial Construction office experience

Excellent typing skills

Excellent spelling

Excellent verbal and Written skills

A high school degree is required and additional educational or technical training and/or experience is preferred. Experience using Building Connected, Procore, and Sage Accounting preferred. Proficient with MS Office a must. Ability to read blue prints a plus. Able to take direction and must be highly organized.

Industry

Construction