Construction Administrative

Nbutexas; Burlington (MA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) with company contribution

Paid time off

Professional development

Team-oriented culture

Job summary

Nbutexas is seeking a Construction Project Administrator to provide financial, administrative, and operational support for commercial construction projects from award through closeout. The role emphasizes accuracy, compliance, and collaboration within a stable, experienced team focused on high-quality project delivery.

Ideal candidates will have 3–5+ years of construction project administration, solid knowledge of commercial construction accounting processes, and proficiency with AP/AR, AIA

Qualifications

• 3–5+ years of construction project administration experience.
• Strong knowledge of commercial construction accounting processes.
• Proficiency with Accounts Payable and Accounts Receivable.
• Familiarity with AIA billing, payment applications, and owner billing portals.

Responsibilities

• Manage setup, documentation, and closeout of commercial construction projects.
• Prepare and process owner billing packages, payment applications, and certified payroll.
• Ensure accuracy and compliance of all project financial transactions and records.
• Track project milestones, insurance certificates, permits, and compliance documentation.
• Administer subcontracts, purchase orders, change orders, and contract modifications.
• Monitor project payments, collections, vendor invoices, and lien waivers.
• Support month-end close activities and assist with project budget tracking and reporting.

Skills

Accounts Payable

Accounts Receivable

Microsoft Office

AIA billing

Prevailing wage requirements

OCIP/CCIP administration

Project cost accounting

Communication

Tools

Sage 300 CRE

Vista

Foundation

Procore

CMiC

Viewpoint

Job description

Construction Project Administrator

A leading commercial construction firm is seeking a skilled Construction Project Administrator to provide financial, administrative, and operational support for projects from award through closeout. This is an excellent opportunity to join an experienced team known for stability, collaboration, and a commitment to high-quality project delivery.

Construction Project Administrator Benefits & Compensation

• Competitive compensation based on experience
• Comprehensive health, dental, and vision insurance
• 401(k) with company contribution and paid time off
• Professional development and growth opportunities
• Supportive, team-oriented workplace culture

Construction Project Administrator Requirements & Qualifications

• 3–5+ years of construction project administration experience
• Strong knowledge of commercial construction accounting processes
• Proficiency with Accounts Payable and Accounts Receivable
• Familiarity with AIA billing, payment applications, and owner billing portals
• Knowledge of certified payroll and prevailing wage requirements
• Experience with OCIP/CCIP administration
• Understanding of construction contracts, lien waivers, bonds, and insurance
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with construction ERP/accounting software (Sage 300 CRE, Vista, Foundation, Procore, CMiC, Viewpoint, or similar) preferred
• Excellent organization, communication, and multitasking skills

Construction Project Administrator Preferred Background & Skills

• Commercial construction contracting experience
• Strong understanding of project cost accounting and job costing
• Experience with subcontract administration and compliance
• Ability to collaborate with project teams, finance, operations, subcontractors, and clients
• Solid analytical and problem-solving skills

Construction Project Administrator Day-to-Day Responsibilities

• Manage setup, documentation, and closeout of commercial construction projects
• Prepare and process owner billing packages, payment applications, and certified payroll
• Ensure accuracy and compliance of all project financial transactions and records
• Track project milestones, insurance certificates, permits, and compliance documentation
• Administer subcontracts, purchase orders, change orders, and contract modifications
• Monitor project payments, collections, vendor invoices, and lien waivers
• Support month-end close activities and assist with project budget tracking and reporting

If you have a construction administration background and a passion for project organization, accounting, and compliance, this role offers an opportunity to contribute to meaningful projects and professional growth.

JOB ID: 179009#post

Brenda Gray