Construction Project Administrative Specialist

United States Digital Space LLC; Town of Lysander (NY); On-site; USD 72,000 - 97,000; Full time

Job summary

The company is seeking an experienced administrative professional to support executives in Clay, NY. The role includes calendar management, travel planning, expense reporting, and drafting professional correspondence to maintain efficient operations.

Responsibilities cover coordinating meetings, preparing materials, and ensuring accurate documentation while handling confidential information with discretion.

Qualifications

• Requires 4–6 years of related experience.
• Associate degree or related technical training preferred.
• Proficient in MS Office; strong written and verbal communication.

Responsibilities

• Maintain a hard copy or electronic calendar for manager(s).
• Independently schedule and reschedule appointments with detailed item information.
• Meet regularly with managers to stay informed of issues and priorities.
• Coordinate travel arrangements (domestic and international) and prepare itineraries.
• Manage expense reports through Concur.
• Organize facilities and catering for events and meetings.
• Create and distribute meeting materials and presentations.
• Handle internal moves and space changes as needed.
• Process mail and documents; use ECMS for project records.
• Order supplies and other items as required.

Skills

Microsoft Office

SharePoint

Visio

Teams

Concur

Communication

Organization

Confidentiality

Independent work

Overtime readiness

Education

Associate degree or related technical training

Tools

Aconex

Job description

The company is seeking an experienced administrative professional to support executives in Clay, NY. The role includes calendar management, travel planning, expense reporting, and drafting professional correspondence to maintain efficient operations.

Responsibilities cover coordinating meetings, preparing materials, and ensuring accurate documentation while handling confidential information with discretion.