Field Administrative Assistant — On‑Site Project Support

Clayco; Hobart (IN); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental and vision plans

401k with company match

Generous PTO and paid company holidays

Job summary

Clayco is seeking a Field Administrative Assistant to support Project Managers, Engineers, Superintendents and the technical services team on site. Responsibilities include typing, document control, submittals, punch lists and daily reports, with proactive follow-up to ensure documents are complete.

The role emphasizes organization, initiative and teamwork, providing essential support to keep project activities on schedule and within budget.

Qualifications

• Desire to learn the business and grow into a solution-focused problem-solver
• Reliable, mature and responsible with attention to others’ needs
• Able to handle deadlines under pressure and stay organized

Responsibilities

• Prepare daily and monthly reports and manage mail outboxes
• Enter and process subcontracts, purchase orders, letters of intent, change orders and safety audits
• Enter punch-list items and update job information through completion
• Update rack drawings with current issues and retrieve documents for auditing or closeout
• Assist with meeting coordination, travel arrangements and visitor greeting on site

Skills

Team player

Detail-oriented

Strong communication

Self-starter

Job description

Clayco is seeking a Field Administrative Assistant to support Project Managers, Engineers, Superintendents and the technical services team on site. Responsibilities include typing, document control, submittals, punch lists and daily reports, with proactive follow-up to ensure documents are complete.

The role emphasizes organization, initiative and teamwork, providing essential support to keep project activities on schedule and within budget.