Field Administrative Assistant — Construction Support

Sky Mavis; Harrisburg (Dauphin County); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Comprehensive Benefits Package

Medical, dental, vision plans

401k

Generous PTO

Employee assistance program

Flexible spending accounts

Life insurance

Disability coverage

Learning & development programs

Job summary

Clayco is seeking a Field Administrative Assistant to support Project Managers, Engineers, Superintendents and the project team on site with administrative duties. Responsibilities include preparing reports, managing subcontract documents, entering orders, and coordinating meetings and travel.

The role emphasizes being a self-starter, detail-oriented and a collaborative team member who can adapt to changing requirements and tight deadlines while upholding safety and quality on the job site.

Qualifications

• Interest in learning the business and evolving into a solutions-focused problem solver.
• Diligent, mature, responsible, self-starter with attention to others’ needs.
• Able to handle deadlines under pressure with a sense of urgency.
• Organized with the ability to set priorities and take direction.
• Team player who is positive, adaptable, and eager for a challenge.
• Embraces change and looks for continuous improvements and quality.
• Strong written and verbal communication, with accurate reporting.

Responsibilities

• Prepare correspondence (typing) and support general office tasks.
• Assist with document management, including subcontracts, change orders, LOIs, and other project documents.
• Distribute and retrieve executed documents for projects and audits as needed.
• Type contracts, change orders, and meeting minutes; assist with project closeout.
• Enter punch list items and update job information through completion.
• Run project reports and issue dunning letters as required.
• Enter daily reports for Clayco and subcontractors and coordinate on missing paperwork.
• Update rack drawings with current project issues in a timely manner.

Job description

Clayco is seeking a Field Administrative Assistant to support Project Managers, Engineers, Superintendents and the project team on site with administrative duties. Responsibilities include preparing reports, managing subcontract documents, entering orders, and coordinating meetings and travel.

The role emphasizes being a self-starter, detail-oriented and a collaborative team member who can adapt to changing requirements and tight deadlines while upholding safety and quality on the job site.