Property Management Coordinator: Tenant Services & Admin

AppleOne Employment Services; Carmel (IN); On-site; USD 30,000 - 32,000; Part time

Benefits offered by this job

Major medical

Dental

Vision

401k

Statutory sick pay

Job summary

AppleOne Employment Services seeks an organized Assistant Property Manager for a contract/temporary role through January 2027. You will support day-to-day property management operations, tenant communications, vendor coordination, and detailed document handling in a professional office setting.

You will assist with lease administration, reporting, invoices, and budgets while maintaining accurate records and timely monthly/ quarterly management reports.

Qualifications

• Support property management operations through administrative coordination, tenant communication, and document management.
• Maintain lease files, contract files, insurance certificates, work orders, purchase orders, and invoice processing workflows.
• Assist with reporting, budget preparation, vendor coordination, service contracts, and tenant bill back processing.
• Coordinate office operations, meetings, correspondence, and follow‑up systems to support property management leadership.

Responsibilities

• Provide administrative support including phone coverage, report typing, filing, correspondence distribution, meeting coordination, and office supply management.
• Assist with lease administration, tenant contacts, insurance tracking, contract files, certificates of insurance, and related reporting.
• Prepare and coordinate bid proposals, service contracts, invoices, purchase orders, check requests, and expense reports for review and approval.
• Monitor the property maintenance work order system, track tenant service calls, and prepare monthly status reports for property management.
• Support monthly and quarterly management reports, annual budget preparation, tenant bill backs, staff hours processing, and property meter readings.
• Promote positive relationships with tenants, clients, vendors, and internal team members through professional and timely communication.

Skills

Administrative coordination

Tenant communication

Document management

Microsoft Office

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Contract administration software

Work order systems

Purchase order systems

Property management reporting tools

Job description

AppleOne Employment Services seeks an organized Assistant Property Manager for a contract/temporary role through January 2027. You will support day-to-day property management operations, tenant communications, vendor coordination, and detailed document handling in a professional office setting.

You will assist with lease administration, reporting, invoices, and budgets while maintaining accurate records and timely monthly/ quarterly management reports.