Construction Project Admin & Scheduling Specialist

Allied Fire Protection; Austin (TX); On-site; USD 50,000 - 60,000; Full time

Job summary

Allied Fire Protection in Austin, TX, seeks a Construction Project Coordinator to manage project schedules, change orders, and vendor POs while coordinating with foremen and managers on site. This role requires strong organization and proficiency with MS Office and PDF creation.

Responsibilities include coordinating contracts, setting up job folders, tracking logs, and ensuring timely communication across teams.

Qualifications

• High School diploma or GED is required.
• Construction experience, scheduling, PO and process flow experience is a plus.
• PROCORE experience is preferred.
• Excellent written, verbal and presentation skills are required.
• Detail oriented with excellent organization skills.
• Proficient in Microsoft Word and Excel.
• Proficient in PDF creation.
• Must have valid state driver''s license and good driving record.

Responsibilities

• Request Construction Schedule from General Contractor.
• Maintain Operations Meeting spreadsheet.
• Process Change Orders and maintain Change Order Request Log with deadlines for submittal.
• Maintain Workmanship Log for punch list tracking on jobs.
• Lift Rentals – tracking, call off, transfers and enters POs.
• Verify Foreman Packs.
• Verify Test Packs.
• Follow Ups from Meetings.
• Combined notes from Co-CEO, Construction Manager and Estimation Manager.
• To Do lists with deadlines for Construction Manager to distribute.
• Process Construction contracts.
• Job Set Up for Construction contracts.
• Set Up Job Folders for Construction.
• Issue PO# to vendors.
• Process & receive Purchase Orders to push to Accounts Payable.
• Save Materials Quotes – historical data for fab.
• Ensure new team members understand how to enter time per project, have software training completed, and have everything they need for site

Skills

PROCORE

Communication

Presentation

Detail orientation

MS Office

PDF creation

Driver's license

Education

High School Diploma

Job description

Allied Fire Protection in Austin, TX, seeks a Construction Project Coordinator to manage project schedules, change orders, and vendor POs while coordinating with foremen and managers on site. This role requires strong organization and proficiency with MS Office and PDF creation.

Responsibilities include coordinating contracts, setting up job folders, tracking logs, and ensuring timely communication across teams.