Construction Project Coordinator I: Admin & Docs Lead

Ryan Companies US Inc; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits

Retirement and Savings Benefits

Paid Time Off (PTO)

Educational Assistance

Wellness Programs

Job summary

Ryan Companies US, Inc. is seeking a Project Coordinator I in Austin, TX to anchor project operations and administration across the construction lifecycle. You will handle contracts, submittals, RFIs, and closeout workflows to keep projects on time and within budget.

The role supports Project Managers, field teams, and clients with document control, financials, and vendor coordination in a fast-paced, collaborative environment. Strong MS Office and construction software experience are essential.

Qualifications

• 2+ years of successful experience leading field operations in commercial construction preferred.
• Proven ability to manage contract administration and document control.
• Strong proficiency with MS Office (Word, Excel, Outlook, PowerPoint) and construction software.

Responsibilities

• Prepare, process, and track contracts, bid packages, subcontracts, and change orders under the Project Manager.
• Manage subcontractor onboarding, insurance, licensing, and safety registrations.
• Assist with monthly owner pay apps and track project costs and invoices.
• Coordinate meetings, prepare minutes, and track action items; support schedule coordination.

Skills

Team collaboration

Strong communication

Attention to detail

Project coordination

Education

Associate degree or 2 years relevant experience

Tools

Procore

Proliance

DocuSign

Textura

Oracle JD Edwards Enterprise One

Nexus

Concur

CornerStone OnDemand

Building Connected

Bluebeam

Box

WebEx

Job description

Ryan Companies US, Inc. is seeking a Project Coordinator I in Austin, TX to anchor project operations and administration across the construction lifecycle. You will handle contracts, submittals, RFIs, and closeout workflows to keep projects on time and within budget.

The role supports Project Managers, field teams, and clients with document control, financials, and vendor coordination in a fast-paced, collaborative environment. Strong MS Office and construction software experience are essential.