Construction Project Scheduler & Admin Lead

Allied Fire Protection; San Antonio (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Allied Fire Protection is seeking a Construction Project Coordinator in San Antonio, TX to support project administration, scheduling, and vendor coordination. The role requires strong organizational skills, Procore experience, and proficiency with MS Office.

You will manage logs, POs, time entry, and project folders while ensuring timely communication across site teams. Ideal candidates have construction admin experience, a high school diploma or GED, and a valid driver's license.

Qualifications

• High School diploma or GED is required.
• Construction scheduling, PO and process flow experience is a plus.
• Similar industry administrative experience is preferred.

Responsibilities

• Request Construction Schedule from General Contractor.
• Maintain Operations Meeting spreadsheet.
• Process Change Orders and maintain Change Order Request Log with deadlines for submittal.
• Maintain Workmanship Log for punch list tracking on jobs.
• Lift Rentals – tracking, call off, transfers and enters POs.
• Verify Foreman Packs.
• Verify Test Packs.
• Follow Ups from Meetings.
• Combine notes from Co-CEO, Construction Manager and Estimation Manager.
• To Do lists with deadlines for Construction Manager to distribute.
• Process Construction contracts.
• Job Set Up for Construction contracts.
• Set Up Job Folders for Construction.
• Issue PO# to vendors.
• Process & receive Purchase Orders to push to Accounts Payable.
• Save Materials Quotes – historical data for fab.
• Ensure new team members understand how to enter time per project and have training for site.

Skills

Procore experience

Written communication

Organizational skills

MS Word

MS Excel

PDF creation

Driver's license

Education

High School diploma or GED

Tools

MS Office

PDF tools

Job description

Allied Fire Protection is seeking a Construction Project Coordinator in San Antonio, TX to support project administration, scheduling, and vendor coordination. The role requires strong organizational skills, Procore experience, and proficiency with MS Office.

You will manage logs, POs, time entry, and project folders while ensuring timely communication across site teams. Ideal candidates have construction admin experience, a high school diploma or GED, and a valid driver's license.