Construction Project Admin & Field Coordinator

Careers at Southland; Fort Worth (TX); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, dental, and vision insurance

Annual bonus program

Life insurance

Flexible spending plans

Paid parental leave

Paid holidays & vacation

Training and development

Wellness benefits

Job summary

Southland Industries is seeking an on-site Administrative Assistant to support the Construction Project Management team on large-site projects in Fort Worth, TX. You will onboard new employees, manage timecards, organize files, and assist with field daily reports and meeting minutes.

Strong organizational and communication skills, proficiency with Microsoft Word and Excel, and customer-service oriented mindset are essential.

Qualifications

• Associate Degree or equivalent experience
• Solid organization skills
• Excellent verbal and written communication skills
• Good priority skills
• Solid Microsoft Suite skills, including Word and Excel skills
• Good customer service skills

Responsibilities

• On-board new employees, manage New Contractor Orientation badging process for all employees. Organise, distribute, collect and maintain timecards for all site personnel and maintain manpower lists.
• Assist Project Managers and Foremen in tracking and creates field daily reports.
• Updates, takes and tracks meeting minutes; updates project logs; creates and files electronic and hard copy files for each construction project; sets up key party contact directories.
• Sets up key party contact directories; reviews and distributes documents/correspondence to field personnel and other key parties; copies and distributes specifications and drawings to field personnel and other key parties.
• Manages calendars and schedules; arranges for meetings, conferences and programs on and off-site.

Skills

Solid organization skills

Excellent verbal and written comms

Good priority skills

Microsoft Word

Microsoft Excel

Good customer service skills

Education

Associate Degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Job description

Southland Industries is seeking an on-site Administrative Assistant to support the Construction Project Management team on large-site projects in Fort Worth, TX. You will onboard new employees, manage timecards, organize files, and assist with field daily reports and meeting minutes.

Strong organizational and communication skills, proficiency with Microsoft Word and Excel, and customer-service oriented mindset are essential.