Construction Project Admin & Documentation Specialist

Creature; Birmingham (AL); On-site; USD 52,000 - 68,000; Full time

Job summary

Creature is seeking a Construction Administrative Assistant to support Project Managers and Operations Leadership in Birmingham, AL. The role focuses on keeping project documentation organized, controlling documents across Procore and Creature systems, and ensuring compliance and timely financial processing.

The successful candidate will manage submittals, RFIs, permits, and closeout materials, while maintaining accurate records and fostering disciplined administrative workflows across multiple

Qualifications

• 2+ years of administrative experience in a construction-based company.
• Strong organizational skills with high attention to detail.
• Ability to support multiple projects and shifting priorities.
• Clear written and verbal communication skills.
• Proficiency in Microsoft Office; experience with Procore preferred.

Responsibilities

• Serve as a trusted administrative partner to Project Managers and Operations Leadership; support daily project needs and keep records organized.
• Own document control across Procore, Box, and Creature systems; support submittals, RFIs, meeting minutes, permits, inspections, and closeout docs; enforce routing and storage standards.
• Manage lien rights through LevelSet, Certificates of Insurance through MyCOI, and assist with state, local, trade, and specialty licensing requirements.
• Assist with pay applications, invoice routing, job cost documentation, and time entry review to support payroll and financial processing; escalate discrepancies.
• Identify inefficiencies in administrative workflows and help standardize repeatable processes to scale projects.

Skills

Organizational skills

Written & verbal communication

Education

Construction administration experience

Tools

Microsoft Office

Procore

LevelSet

MyCOI

Job description

Creature is seeking a Construction Administrative Assistant to support Project Managers and Operations Leadership in Birmingham, AL. The role focuses on keeping project documentation organized, controlling documents across Procore and Creature systems, and ensuring compliance and timely financial processing.

The successful candidate will manage submittals, RFIs, permits, and closeout materials, while maintaining accurate records and fostering disciplined administrative workflows across multiple