Construction Project Admin & Reporting Specialist

4P Consulting Inc.; Birmingham (AL); Sur place; USD 28 000 - 41 000; Temps partiel

Résumé du poste

Southern Company is seeking an Administrative Assistant to provide administrative and document management support for large-scale construction and utility projects in Birmingham, AL. The role requires experience in project administration, timesheet processing, procurement card reporting, SharePoint management, and reporting, with excellent communication and MS Office proficiency.

The position is contract-based and involves coordinating meetings, maintaining project files, and ensuring compliance

Qualifications

• Experience in administrative support for project coordination or construction projects.
• Proficiency with Microsoft Office and SharePoint.
• Experience processing timesheets, tracking expenses, and preparing reports.
• Strong document management and records retention skills.
• Excellent written and verbal communication skills.

Responsabilités

• Process, track, and coordinate employee timesheets and procurement card reports.
• Support day-to-day administrative activities for project managers and construction teams.
• Coordinate meetings, events, office supplies, and other administrative requirements.
• Provide backup support for executive administrators as needed.
• Promote and maintain a safe, professional work environment.
• Collect, analyze, and track project statistics and performance information.
• Assist in preparing and distributing weekly and monthly project status reports.
• Develop comprehensive monthly project status presentations using Microsoft PowerPoint.
• Organize and maintain project documentation, including change notice requests, award summaries, sole-source forms, and records of decision.
• Serve as the administrative owner for shared network drives and SharePoint sites.
• Maintain accurate project files and support records retention requirements for major construction projects.
• Coordinate with Compliance and Human Resources teams on project-related administrative matters.
• Ensure adherence to Southern Company administrative, accounting, and compliance procedures.

Connaissances

Project Administration

Timesheet Processing

P-Card Reconciliation

Project Reporting

PowerPoint Presentations

Document Control

Records Retention

Compliance Coordination

Meeting Scheduling

Written and verbal communication

Outils

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

SharePoint

Description du poste

Southern Company is seeking an Administrative Assistant to provide administrative and document management support for large-scale construction and utility projects in Birmingham, AL. The role requires experience in project administration, timesheet processing, procurement card reporting, SharePoint management, and reporting, with excellent communication and MS Office proficiency.

The position is contract-based and involves coordinating meetings, maintaining project files, and ensuring compliance