Construction Project Coordinator: Docs, RFIs & Procore

Livingston Associates; Town of Farmington (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Tactical Construction, Inc. is seeking a detail-oriented Project Administrator to support our construction project management team.

This role works closely with Project Managers, Superintendents, subcontractors, and clients to keep documentation, communication, and administrative processes moving smoothly from preconstruction through closeout. The ideal candidate has 2+ years in construction administration, understands RFIs and submittals, and can manage multiple priorities in a fast-paced

Qualifications

• Minimum 2+ years of experience in construction administration.
• Experience with Procore strongly preferred.
• Proficient with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Provide day-to-day administrative support to Project Managers and Superintendents.
• Maintain accurate project files, documentation, and records.
• Assist with submittals, RFIs, change orders, purchase orders, contracts, and closeout documents.
• Track outstanding project items and follow up with subcontractors, vendors, and internal team members.
• Assist with subcontractor and vendor coordination.
• Maintain project information and documentation within Procore.
• Help prepare meeting documentation, project correspondence, reports, and other administrative materials.
• Collect and organize COIs, W-9s, contracts, warranties, O&M manuals, and closeout documentation.
• Support project startup and closeout processes.
• Communicate professionally with owners, subcontractors, vendors, and internal teams.
• Assist Project Managers with maintaining project schedules, deadlines, and required documentation.
• Perform additional administrative and project coordination duties as needed.

Skills

Organization

Communication

Time management

Attention to detail

Tools

Procore

Microsoft Office

Job description

Tactical Construction, Inc. is seeking a detail-oriented Project Administrator to support our construction project management team.

This role works closely with Project Managers, Superintendents, subcontractors, and clients to keep documentation, communication, and administrative processes moving smoothly from preconstruction through closeout. The ideal candidate has 2+ years in construction administration, understands RFIs and submittals, and can manage multiple priorities in a fast-paced