Construction Project Admin: Docs, Coordination & Closeout

Clayco; Northern (KY); Hybrid; USD 45,000 - 75,000; Full time

Benefits offered by this job

Discretionary annual bonus

Medical, dental and vision plans

401k

Paid time off and holidays

Employee assistance program

Flexible spending accounts

Life insurance

Disability coverage

Learning & development programs

Job summary

Clayco seeks a capable project administrator to provide document coordination during construction and closeout. You will support Mission Control with user setup in systems and assist subcontractors with reports, RFIs, submittals, and access to drawings.

You may back up the onsite field admin and help manage electronic drawings by verifying title blocks and publishing files to Procore/ACC Build, saving to the main drive, and ensuring standards are followed.

Qualifications

• Experience in the construction industry is a plus.
• Experience in Project Management programs such as Procore and ACC Forma would be beneficial.
• Excellent computer skills, including document management system, Word, Excel, and Outlook, and willingness to regularly update skills.
• Excellent communication skills, both oral and written.
• Excellent listening skills with attention to detail.
• Excellent and efficient quality of work.
• Able to be flexible with work hours
• Team Attitude to ensure Project Success and Team Support

Responsibilities

• Maintain Electronic Project Files in multiple platforms.
• Type, assemble, organize, file, distribute, etc., Project Meeting Minutes and Drawings
• Create and maintain Distribution Lists in various Project Management Systems.
• Enter new companies and update company information in various Project Management Systems, as necessary.
• Assist in format and content of project specific reports as requested.
• Follow up with Subcontractors, Designers, and Suppliers for submittals, executed contracts, change orders, closeouts, etc.
• Request, assemble and submit the closeout documents to the owner and to archive.
• Maintain company standards and procedures for the Project and follow up with the team to ensure they are being followed.

Skills

Communication skills

Listening skills

Attention to detail

Team attitude

Flexible work hours

Quality of work

Update skills

Tools

Procore

ACC Forma

Job description

Clayco seeks a capable project administrator to provide document coordination during construction and closeout. You will support Mission Control with user setup in systems and assist subcontractors with reports, RFIs, submittals, and access to drawings.

You may back up the onsite field admin and help manage electronic drawings by verifying title blocks and publishing files to Procore/ACC Build, saving to the main drive, and ensuring standards are followed.