Construction Project Coordinator

Comfort Systems USA Mid South, Inc.; Birmingham (AL); On-site; USD 45,000 - 65,000; Full time

Job summary

Comfort Systems USA Mid South, Inc. is seeking a detail‑oriented Project Administrator in Birmingham, AL to support the Project Management team.

The role focuses on setup, documentation, job cost reporting, and change processing to keep projects organized from award through closeout. The ideal candidate has a high school diploma or GED, 2+ years of admin experience in construction, and proficiency with Procore, COINS, and MS Office.

Qualifications

• High School Diploma or GED required; Associate degree or related education preferred.
• 2+ years of administrative or project support experience, preferably within commercial construction or a related industry.
• Experience with Procore preferred.
• Experience with COINS ERP or similar accounting/project management systems preferred.
• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with project teams.

Responsibilities

• Create and establish new projects within company systems.
• Set up and maintain project files, documentation, and tracking logs.
• Coordinate project setup and document management within Procore.
• Enter and maintain project budgets, cost codes, and budget revisions.
• Prepare monthly Cost-to-Complete (CTC) meeting packages and record meeting minutes.
• Generate and distribute job cost reports for Project Managers and leadership.
• Support project financial tracking through COINS and other company systems.
• Process project documentation including Certificates of Insurance, Performance & Payment Bonds, Final Consents of Surety, Sales Tax Exemption Certificates, Notices to Owner, and CCIP/OCIP documentation.
• Maintain accurate project records and electronic documentation throughout the project lifecycle.
• Assist with project closeout documentation and administrative requirements.
• Coordinate with Project Managers and internal departments to ensure projects remain organized and on schedule.
• Support continuous improvement initiatives by identifying opportunities to streamline administrative processes.
• Perform additional project support responsibilities as assigned

Skills

Strong organizational skills

Attention to detail

Effective communication

Multitasking

Education

High School Diploma or GED

Associate degree preferred

Tools

Procore

COINS ERP

Microsoft Office

Job description

Comfort Systems USA Mid South, Inc. is seeking a detail‑oriented Project Administrator in Birmingham, AL to support the Project Management team.

The role focuses on setup, documentation, job cost reporting, and change processing to keep projects organized from award through closeout. The ideal candidate has a high school diploma or GED, 2+ years of admin experience in construction, and proficiency with Procore, COINS, and MS Office.