Project Admin & Contracts Coordinator

HPM; Birmingham (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

HPM is seeking an Administrative Assistant to support one or more managers with documentation and correspondence. The role involves maintaining project information in the PM system, creating subcontracts, POs, COs and attachments, and coordinating invoices and payments.

The position requires 1-2 years of administrative experience, strong MS Office and clerical skills, and familiarity with Procore. The work is performed in a standard office environment in Birmingham, AL.

Qualifications

• High School Diploma or equivalent.
• 1-2 years administrative support experience, preferably in A/E/C.
• Knowledge of clerical procedures, word processing, email, spreadsheets and records management.

Responsibilities

• Create and maintain project information in PM system and generate subcontracts, POs, COs and attachments.
• Correspond with subcontractors and vendors by fax or email throughout a project.
• Coordinate invoice routing and monitor payments to subcontractors and vendors.

Skills

MS Office

Adobe Bluebeam

Procore

Administrative support

Data entry

Education

High School Diploma

Tools

Procore

Adobe Acrobat

Accounting basics

Job description

HPM is seeking an Administrative Assistant to support one or more managers with documentation and correspondence. The role involves maintaining project information in the PM system, creating subcontracts, POs, COs and attachments, and coordinating invoices and payments.

The position requires 1-2 years of administrative experience, strong MS Office and clerical skills, and familiarity with Procore. The work is performed in a standard office environment in Birmingham, AL.