Construction Project Admin & Documentation Specialist

Layton Construction; Atlantic City (NJ); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with employer

Life & AD&D Insurance

Short-term Disability Insurance

Long-term Disability Insurance

Paid time off

Paid Holidays

Employee Assistance Program

Job summary

Layton Construction is seeking an Administrative Assistant to support the preconstruction and project teams in Atlantic City. You will prepare contracts, purchase orders, owner pay requests, and other project documents, ensuring accuracy, compliance, and timely delivery.

The role requires a high school diploma, minimum 2 years in admin work, proficient MS Word/Excel/PowerPoint/Outlook, and excellent communication and organizational skills.

Qualifications

• High school diploma or equivalent.
• Types a minimum of 50 wpm.
• Has at least 2 years' experience in secretarial or administrative work.
• Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application.
• Has excellent written and verbal communication skills.
• Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
• Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
• Has the ability to accomplish routine tasks.
• Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
• Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
• Previous experience working in an administrative role in a construction company preferred.
• Knowledge of basic work methods, techniques and systems used by Layton Construction preferred.
• One to two years post high school administrative assistant training preferred.

Responsibilities

• Deliver predictable outcomes per The Layton Way with honesty, unity, safety, and quality.
• Ensure documentation such as contracts, purchase orders, owner pay requests, bonds, and warranties is prepared and compliant.
• Coordinate with subcontractors for timely contract paperwork responses.
• Create and maintain project checklists.
• Set dates for shop drawings and milestones; follow up for reviews and approvals.
• Maintain logs for shop drawings, RFI, change requests, and proposals.
• Distribute change requests and follow up on pricing changes.
• Instruct project team in organized filing and ensure proper use.
• Prepare agendas and minutes for preconstruction meetings.
• Draft, transmit, and file correspondence.
• Assist in bidding and developing scope of work for trade contractors.
• Assist in estimating and buyout.
• Coordinate with project managers to improve paperwork quality.
• Discuss goals and issues with leadership.
• May administer contracts and purchase orders as assigned.
• Assist in OCIP/CCIP program documentation.
• Support other related duties as assigned.

Skills

Typing 50 wpm

Microsoft Word

Excel

PowerPoint

Outlook

Strong written and verbalcommunication

Organizational skills

Multitasking

Team player

Attention to detail

Education

High school diploma or equivalent

Post high school administrative assistant training

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Layton Construction is seeking an Administrative Assistant to support the preconstruction and project teams in Atlantic City. You will prepare contracts, purchase orders, owner pay requests, and other project documents, ensuring accuracy, compliance, and timely delivery.

The role requires a high school diploma, minimum 2 years in admin work, proficient MS Word/Excel/PowerPoint/Outlook, and excellent communication and organizational skills.